Business Office Coordinator

Description

Summary:

As part of the legal community since 1975, Rainey, Kizer, Reviere & Bell, PLC provides the highest caliber legal counsel in a broad range of practice areas. The Firm is seeking a Business Office Coordinator to join our Jackson, Tennessee office. This is a full-time position that includes health and retirement benefits, paid time off, life insurance and other supplemental and voluntary benefit options. The typical work schedule for the position will be Monday - Friday, 8 a.m. - 5 p.m. Ideal candidates will have excellent organizational skills, a strong work ethic and the ability to work in a team environment. Only completed applications will be considered. Please no phone calls.

Essential Functions

• Responsible for assigned Firm payables processes (checks, ACHs and credit cards), including, but not limited to, monthly and weekly operating bills, checks email/file checks, expert witness/third party hold until paid process, credit card program processes, ASAP checks, voiding checks, researching uncleared checks, ensuring check stock is ordered, and recording ACH payments from bank activity
• Responsible for assigned Firm cash receipts process, including, but not limited to, general and trust deposits, invoice reduction/appeal process, write-offs, processing and recording credit card payments and recording ACH payments, and reconciling timekeeper analysis.
• Responsible for assigned Firm accounts receivable processes, including, but not limited to, review of electronic billing software and billing companies for rejections, contacting clients or billing companies regarding outstanding A/R, new file tracker process (unreconciled matters, budgets, etc.)
• Responsible for assigned expense reimbursement process items, including review and approval of expenses submitted through the payroll system, uploading file expense into Juris, and courier (e.g. – FedEx) invoices and expenses.
• Assist with billing process tasks, including generating and processing pre-bills, exporting bills to appropriate folders and distributing electronic bills, uploading supporting expense invoices from document management system onto appropriate drive on system network and electronic billing software, and managing flat fee billing programs for insurance clients.
• Assist in monitoring business office shared email accounts (billing, checks, etc.) for assigned areas and as back up.
• Assist attorneys with seminar expenses including, registration and payment for seminars
• Assist Business Office Administrator as needed with other billing and business office tasks
• Other tasks may be assigned by Business Office Administrator, Chief Operating Officer or Firm President.
  
  

Requirements

• Solid understanding of basic billing and accounts payable/receivable principles
• Proficiency in Microsoft Office
• High degree of accuracy and attention to detail
• This position requires long periods of sitting/mostly computer work.