Administrative Assistant

About The Energy Authority

The Energy Authority is a public power-owned, nonprofit corporation with offices in Jacksonville, Florida and Bellevue (Seattle), Washington. TEA provides public power utilities with access to advanced resources and technology systems so they can respond competitively in the changing energy markets. Through partnership with TEA, utilities benefit from an experienced organization that is singularly focused on deriving the maximum value of their assets from the market.

Join Our Team as an Administrative Assistant!

Are you a customer service rockstar with a knack for keeping things running smoothly? Do you thrive in a dynamic office environment where no two days are the same? If so, we want you on our team! As an Administrative Assistant, you’ll be the welcoming face of our office, the go-to problem solver, and the organizational force behind the scenes.

Why You’ll Love This Role:

• You’ll be the first point of contact for guests and team members, ensuring a warm and professional experience.
• You’ll keep our office running like a well-oiled machine—managing schedules, supplies, and logistics with ease.
• You’ll have opportunities to contribute to special projects, company events, and cross-departmental support.
• Every day will bring new challenges, giving you the chance to showcase your adaptability and attention to detail.

What You’ll Do:

• Be the Office Ambassador: Greet visitors with a friendly smile, ensure they feel welcome, and provide directions or assistance as needed. Manage visitor access, validate parking, and keep our front desk operations seamless.
• Create a Seamless Communication Experience: Answer and direct phone calls with professionalism, take messages, and ensure callers receive the information they need.
• Keep Things Running Smoothly: Receive and process mail and packages, oversee conference room bookings, and assist with promotional item distribution. Process outgoing vendor checks and maintain logs.
• Maintain a Professional & Polished Environment: Keep the lobby, Boardroom, and common areas tidy and presentable. Represent the company with a professional attitude and appearance.
• Support Office Operations: Track physical plant issues and coordinate with property management. Manage office and kitchen supply inventory, ensuring everything is stocked and organized. Maintain postage supplies and oversee parking stamp distribution.
• Make an Impact Beyond the Desk: Assist with special projects, support company events, and step in where needed to ensure our team’s success.

What You Bring to the Table:

• High school diploma required; Bachelor’s degree preferred.
• 2-4 years of experience in an administrative or customer service role (or a mix of education and experience).
• A natural ability to juggle multiple tasks with professionalism and a positive attitude.
• Strong attention to detail, problem-solving skills, and a passion for providing top-notch service.

If you love being the glue that holds everything together and enjoy making a workplace feel welcoming and efficient, we’d love to hear from you!

TEA Values

TEA employees share a common sense of purpose. When TEA accomplishes its mission, the result is improved quality of life for the citizens and businesses of the communities our clients serve.

TEA employees exceed the expectations of those they serve, deliver services with the highest standards of fair, honest, and ethical behavior, set the standard for service and expertise in our industry, embody a spirit of collaboration, and embrace TEA’s founding entrepreneurial spirit by seizing opportunities to deliver value.

If you are self-motivated, driven to deliver excellence, and passionate about your career, TEA is the perfect place for you.

It’s YOUR Future. It’s OUR Future.