Billing and Contract Specialist

Clover Leaf Solutions is looking for a Billing and Contract Specialist to join our growing team. This role will specialize in managing contract, billing, and government projects along with a few commercial projects for Clover Leaf Solutions. The ideal candidate will be a master of communication, problem solving, prioritizing, and working with little supervision. The Billing and Contract Specialist is responsible to oversee and administer contracts and purchase orders with specific vendors. They will compare bids from vendors and determine, or assist with determination, to whom contracts will be awarded. Additionally, they will evaluate vendor proposals to ensure all requirements are met. Confirms terms and delivery dates are accurate.

Responsibilities

• Learn entire project life cycle, from proposal to contract closeout,
• Have a general working knowledge of all company contracts and contract types
• Invoice clients on required schedules
• Submit timely reports and prepare presentations/proposals as assigned
• Create and update records and databases with personnel, financial, and other data
• Maintain project budgets and required communication about them
• Manage phone calls and correspondence from both staff and clients
• Communicate timely and effectively with colleagues and executive management
• Assist in other administrative work when needed

Requirements

• 4 to 5 years of experience in Contract writing, Billing, Project Management, or other related fields.
• Proven experience in project administration, including timeline requirements, billing, and budget tracking
• Outstanding communication and social skills, especially regarding confidential and sensitive information
• Excellent organizational skills
• Excellent knowledge of MS Office
• Proficiency in Adobe Acrobat Pro
• Demonstrated eagerness and ability to learn new software and systems as needed
• Flexibility in job duties and assigned tasks
• High school diploma; Bachelor’s degree in related field preferred (office administration, communication, Business, Program Management, Writing, or relevant field) is preferred

Preferred Experience

• Project administration & budgeting
• Government project experience
• Layers of government contracting (prime, subcontracting, lower-tier subcontractors)
• Scheduling
• Records management

Clover Leaf Solutions is a small business headquartered in Albuquerque, New Mexico, with key offices in San Francisco, CA and Pittsburgh, PA, and we are growing. You can be a key part of our team and help us continue to build our capabilities long-term. Our government clients include Department of Energy facilities like Sandia National Laboratories, Lawrence Berkeley National Laboratory, and Los Alamos National Laboratory, while our commercial clients have included globally recognized firms. We specialize in Industrial Hygiene, Safety, Construction Management, and Project Management. We have open, transparent communication without layers of bureaucracy, while also having a strong team to provide backup. We offer health, dental, vacation/sick, and a 401k with a generous match.

Learn more about us at cloversolutions.us

Clover Leaf is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetics, or protected Veteran status. Because eligibility for a DOE clearance is required for this position, we ask the question about citizenship.