Executive Assistant

Robert Half


Date: 2 weeks ago
City: Lake Forest, CA
Salary: $38 - $44 per hour
Contract type: Full time
Description

We are offering a contract to permanent employment opportunity for an Executive Assistant based in Lake Forest, California, United States. This role is crucial in supporting the Senior Technical Director in a busy production environment. The Executive Assistant will be expected to take the lead, show initiative, and contribute to keeping projects on track in a dynamic setting.

Responsibilities

  • Oversee the management of communications, scheduling, and task assignments for both detail oriented and personal requirements.
  • Coordinate and manage projects: structure tasks, delegate to appropriate teams, and maintain project timelines.
  • Organize travel schedules for the executive and larger team trips.
  • Maintain digital communication, assist with trade and demo shows, ensuring flawless execution during the director's absence.
  • Utilize tech and systems like Google Suite and industry-specific tools like Flex Management Systems ERP, Lasso, and Production Industry Standard Software.
  • Manage customer credit applications accurately and efficiently.
  • Maintain precise customer credit records.
  • Monitor customer accounts and take necessary action.
  • Utilize skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Event Production, Digital Communication, Event Coordination, Event Logistics, Coordinating Events, Event Management.

Requirements

  • Proficiency in ADP - Financial Services
  • Experience with Cisco Webex Meetings
  • Familiarity with Concur
  • CRM knowledge and experience
  • Proficiency in using Kronos Timekeeping System
  • Ability to use About Time software
  • Strong calendar management skills
  • Excellent communication skills
  • Experience in managing conference calls
  • Ability to handle correspondence efficiently
  • Experience in event production
  • Proficiency in digital communication
  • Strong skills in event coordination
  • Experience in managing event logistics
  • Experience in coordinating events
  • Strong event management skills

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