Fleet Manager

Community health is about more than just vaccines and checkups. It’s about giving people the resources they need to live their best lives. At Neighborhood, this is our vision. A community where everyone is healthy and happy. We’re with you every step of the way, with the care you need for each of life’s chapters. At Neighborhood, we are Better Together.

As a private, non-profit 501(C) (3) community health organization, we serve over 414,995 medical, dental, and behavioral health visits from more than 87,099 people annually. We do this in pursuit of our mission to improve the health and happiness of the communities we serve by providing quality care to all, regardless of situation or circumstance.

We have been doing this since 1969 and it is our employees that make this mission a reality. Regardless of the role, our team focuses on being compassionate, having integrity, being professional, always collaborating, and consistently going above and beyond. If that sounds like an organization you want to be a part of, we would love to have you.

ROLE OVERVIEW And PURPOSE

The Fleet Manager is responsible for overseeing the organization’s fleet operations to ensure efficiency, compliance, and cost-effectiveness. This role includes managing vehicle procurement, maintenance, fuel consumption, and compliance with local and federal regulations. The ideal candidate will be detail-oriented, highly organized, and capable of handling both strategic planning and day-to-day operations.

Responsibilities

Fleet Operations Management:

• Manage the preventative maintenance program for commercial motor vehicles and material handling equipment, ensuring efficient coordination with external vendors for leases, acquisitions, repairs, and service contracts.
• Develop and implement fleet management policies and procedures to optimize performance and minimize costs.
• Utilize fleet management software to monitor vehicle usage, mileage, and maintenance schedules, analyzing data to enhance efficiency and implement cost-saving measures.
• Schedule and oversee routine maintenance, repairs, and inspections.
  
  

Procurement and Budgeting:

• Oversee vehicle acquisitions and disposals, aligning with budgetary and operational requirements.
• Negotiate contracts with suppliers and service providers to achieve cost savings and maintain strong vendor relationships.
• Track and manage fleet-related expenses, including fuel, maintenance, and insurance, while analyzing costs to implement effective cost-control measures.
  
  

Compliance and Safety:

• Ensure compliance with federal, state, and local transportation laws and regulations, maintaining accurate records for vehicle licensing, registration, and inspections.
• Conduct audits and inspections to uphold NHC’s internal safety standards and regulatory requirements, traveling to multiple sites as needed.
• Investigate fleet-related incidents, including roadside inspections and accidents, identifying root causes and administering corrective actions.
• Develop and deliver training programs on driver safety, vehicle procedures, ergonomic lifting, and personal protective equipment, updating materials to reflect regulatory changes.
• Track and investigate alerts from Samsara devices to ensure timely resolution of flagged notifications.
  
  

Driver Management:

• Oversee driver schedules and assignments to optimize fleet operations and maintain high job satisfaction.
• Measure and record driver performance related to route completion and safe driving practices, using this data to drive continuous improvement.
• Address driver concerns and provide timely support for vehicle-related inquiries.
  
  

Data Analysis and Reporting:

• Utilize fleet management software to analyze vehicle performance, fuel usage, and maintenance trends, identifying opportunities for operational improvements and cost reductions.
• Prepare and present detailed reports on fleet efficiency, performance, and expenses to key stakeholders.
  
  

Collaboration and Communication:

• Serve as the primary liaison for internal and external compliance matters, audits, and inspections, ensuring clear communication of driver statuses and fleet-related updates to the Facilities Department.
• Participate in the Safety Committee, contributing to the development and implementation of safety programs and initiatives
  
  

Education/Experience

• Highschool Diploma/GED required
• Bachelor’s degree in logistics, business administration, or a related field (preferred).
• 6 Years of proven experience in fleet management or a similar role required
• Strong knowledge of vehicle maintenance and repair processes required.
• Proficiency in fleet management software and Microsoft Office Suite required.
• Valid Driver's License Required: May need to operate RVs up to 40ft for testing purposes
  
  

ADDITIONAL QUALIFICATIONS (Knowledge, Skills And Abilities)

• Familiarity with transportation regulations and compliance requirements.
• Knowledgeable about and experience of regulatory audits
• Excellent verbal and written communication skills, including superior composition, typing and proofreading skills
• Excellent organizational, communication, and problem-solving skills.
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
• Knowledgeable about and experience with dental clinical workflows. Proficient in electronic dental records system.
• Ability to successfully manage multiple tasks simultaneously
• Excellent planning and organizational ability
• Ability to work as part of a team as well as independently
• Ability to work with highly confidential information in a professional and ethical manner
• Ability to work under pressure and be flexible with changing site needs. Can work with people of all social and ethnic backgrounds and maintain confidentiality. Able to train and manage staff in a collaborative manner.
  
  

Physical Requirements

• Ability to lift/carry 50 lbs/weight
• Ability to stand for long periods of time
  
  

COMPLIANCE (Safety & HIPPA)

• Follows all safety procedures as outlined in Neighborhood Healthcare’s Illness and Injury Prevention Plan (IIPP) and report any injuries and/or unsafe conditions immediately
• Maintains current knowledge of policies and procedures as they relate to safe work practices
• Follows all safety procedures and report unsafe conditions
• Uses appropriate body mechanics to ensure an injury free environment
• Familiarity with location of nearest fire extinguisher and emergency exits
• Follows all infection control procedures including blood-borne pathogen protocols
• Maintains privacy of all patients, employee and volunteer information and access such information only on a need-to-know basis for business purposes
• Complies with all regulations regarding corporate integrity and security obligations
• Reports all behavior and/or activity that are unethical, fraudulent, or unlawful
  
  

Pay range: $96.6k-136.1k per year, depending on experience.