Executive Assistant I

Job Details

Description

About This Role:

The Executive Assistant I provides executive support and administrative assistance to the CFO and Global VP of Human Resources and their teams. Exercises sound judgment in handling a variety of matters, including confidential information. Frequently interacts with officers, senior leaders, employees, and others and is routinely entrusted with highly confidential information.

Demonstrates behavior that is consistent with the company’s values of Customer Satisfaction, Innovation, Family, and Social Responsibility.

Essential Job Functions/Tasks

• Provides executive assistance and administrative support which includes preparing correspondence, communications, presentations and other documents. Maintains calendars, schedules appointments and arranges travel.
• Plans and coordinates business meetings/conferences/events and provides support for meetings to include preparation of meeting agenda, organizational requirements notification to attendees, records meeting minutes and arranges catering as needed.
• Designs, updates, maintains, and publishes reports and presentations; organizes and maintains business unit budget(s), including resolving discrepancies with business unit leaders and the Finance department. May also assist in the process of monthly or quarterly reforecasting. Maintains tracking of budget expenses, processes check requests and expense reports.
• Plans and performs analysis of business unit functions, processes, workflows, and activities to continuously make improvements/reductions in operating expenses without sacrificing quality.
• Maintains analytical tools and dashboards to facilitate standardization of data, reporting, and financial analysis.
• Supports managing projects by tracking progress, deadlines, and deliverables. Collaborates with different departments to ensure project alignment with company goals.
• Maintains confidential and general executive files.
• Other duties may include providing administrative support for leaders within the business units.
  
  

Education/Training Required And Preferred

• Bachelor’s degree or equivalent work-related experience in supporting an executive.
  
  

Experience Required And Preferred

• Minimum seven years of experience supporting an executive.
• Minimum five years of project administration/coordination.
  
  

What You Bring

• Strong interpersonal skills to interface with owners, officers, board of directors, employees at all levels, customers, vendors, etc.
• Advanced computer skills in Word, Excel, PowerPoint, Project, SharePoint, Visio, and Access.
• Excellent written and verbal communication skills in English (Spanish a plus).
• Detail oriented with strong organizational, analytical and follow through skills; multi-tasker with the ability to frequently re-prioritize responsibilities to meet all deadlines.
• Must be able to work independently and have excellent decision-making abilities.
• Requires tact, diplomacy, and the ability to use discretion and maintain confidentiality.
• Strong analytical, troubleshooting, and problem-solving skills.
• Professional phone and business etiquette.
• Ability to travel as required.
  
  

What We Offer

• Amazing corporate culture - we walk the walk when it comes to our values!
• Beautiful 20 acre park like campus with creek and walking trails
• On site wellness center with personal training, fitness classes and massage
• FUN company events!
• Company Donation Matching and Volunteer Rewards
• Career Development opportunities and profit sharing bonus
  
  

Follow us on LinkedIn, check out our rave reviews on Glassdoor, and learn more about our company culture on our career site: http://corporate.hunterindustries.com/careers

Hunter is a global leader in the irrigation, outdoor lighting, dispensing technology, and custom manufacturing industries. Driving our continued success is the combined energy and talents of the nearly 4,000 people on our team. Together, we create a diverse array of products that can be seen all over the world, from residential landscapes to national landmarks, stadiums, parks, hotels, and municipal buildings.

Hunter Industries and its Family of Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, gender, gender identity or expression, military and veteran status, national origin, race, religion, sexual orientation, or any other applicable legally protected status or characteristic.

The salary for this opportunity ranges from $56,925 to $93,340

The Company complies with all federal/local/state regulations in regard to pay. The above represents the expected salary range for this job requisition. Compensation offered to the successful candidate will be determined by qualifications, prior experience, other job-related factors, and geographic location.