Assistant Student Registrar

Job Posting Title

Assistant Student Registrar

Agency

190 ST BD OF COSMETOLOGY AND BARBERING

Supervisory Organization

Cosmetology Board

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Compensation

$37,500.00 annual

Job Description

Basic Purpose

The Assistant Student Registrar is responsible for managing all aspects of student registrations for disciplines governed by the Oklahoma State Board of Cosmetology & Barbering, and Advisory Board on Massage Therapy. This includes overseeing registration procedures, maintaining accurate student records, processing applications, and ensuring compliance with agency policies and regulations. The role serves the Lead Student Registrar as a critical liaison between students, educational institutions, and the Board.

Typical Functions

• Manages the registration process for students in cosmetology, barbering, and massage therapy programs.
• Prepares and initiates correspondence regarding student registration, requiring knowledge of agency procedures and regulations.
• Maintains accurate and confidential student registration records and files for all disciplines.
• Provides guidance to students, schools, and other stakeholders regarding registration rules, regulations, and requirements.
• Processes and reviews student registration applications for compliance with state requirements.
• Prepares invoices and reconciles payments related to registration activities.
• Coordinates registration-related activities with schools, students, and agency staff across all disciplines.
• Utilizes data processing systems to input and retrieve student information and resolve errors in records.
• Assists Lead Student Registrar with registrations for all disciplines of cosmetology, barbering, and massage therapy.
  
  

Level Descriptor

This is a career-level position with responsibilities ranging from routine to complex administrative duties.

Education and Experience

Education and experience requirements include four years of technical clerical office work or an equivalent combination of education and experience. Previous experience in educational administration, licensing, or student services is preferred.

Knowledge, Skills, Abilities, And Competencies

• Knowledge of registration requirements and procedures for cosmetology, barbering, and massage therapy programs.
• Proficiency in office methods, business mathematics, and modern data management systems.
• Strong organizational skills with the ability to maintain accurate and confidential records.
• Ability to interpret and apply policies, procedures, and regulations effectively.
• Strong written and verbal communication skills for interacting with internal and external stakeholders.
• Proficiency in using personal computers and other data processing equipment for maintaining and reviewing records.
  
  

Additional Job Description

The Assistant Student Registration Coordinator plays a critical role in ensuring the efficiency and accuracy of the registration process, contributing to the success of students and compliance with the standards set forth by the Oklahoma State Board of Cosmetology & Barbering, and Advisory Board on Massage Therapy.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.