Human Resources Administrative Assistant

Job Summary: HR Administrator to support the day-to-day operations of the Human Resources department at Teton Auto Group. This role involves a blend of administrative duties, employee engagement, recruiting, and benefits coordination. The HR Administrator will also be the primary point of contact for new hire orientations, social media recruiting efforts, benefits administration, and the management of our apprenticeship program.

Responsibilities: 

1. General Administration

• Maintain accurate and up-to-date employee records in HR systems and personnel files.
• Assist with the preparation of HR-related documents, reports, and correspondence.
• Respond to HR inquiries from employees and managers, providing guidance or escalating issues as necessary.
• General calendar management
• Plan employee related events including lunches, employee engagement initiatives, company events, recognition programs, etc. 
• Attend manager meetings- Toyota and Volkswagen
• Ensure compliance with company policies and federal/state employment regulations.
• Assist with recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and coordinating hiring processes.
• Maintain and update employee records, ensuring data accuracy and confidentiality.

2. New Hire Orientations

• Plan and conduct comprehensive new hire orientation sessions to ensure a smooth onboarding process.
• Onboarding Checklist- input all new hires into Compli/CDK timeclock
• Prepare and distribute new hire materials, such as employee handbooks, benefits information, and compliance forms.
• Serve as the primary point of contact for onboarding-related questions.
• Communicate New Hires/terminations to broker
• Drug Testing administration: Pre-employment, random, etc.

3. Social Media Recruiting

• Execute recruitment campaigns across social media platforms to attract top talent.
• Collaborate with hiring managers to create engaging job posts and promotional materials.
• Monitor social media trends and analytics to optimize recruitment strategies.

Qualifications and Skills:

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Experience: 1+ years in an HR administrative role or similar position.
• Familiarity with Hireology systems and Compli
• Proficiency in social media platforms and recruiting tools.
• Strong knowledge of employee benefits administration and labor laws.

Key Competencies:

• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• High attention to detail and confidentiality.
• Ability to work independently and as part of a team.
• Problem-solving skills with a proactive approach.
• Hands-on experience in HR and payroll administration

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.