Accounts Payable Clerk

SUMMARY: A financial specialist responsible for processing, tracking and recording accounts payable transactions in an accurate, efficient and timely manner. Making sure the company stays on track, on time and in good standings with our valued partners.

PRIMARY RESPONSIBILITIES

1. Voucher entry – ensuring invoices are accurate and reconciled to purchasing documents or vendor contracts
2. Payment process – prepares weekly payment batches ensuring all payments are timely and in accordance with company policies and procedures
3. Maintain schedules to track and ensure monthly vendors are paid on time
4. Reconcile vendor statements and resolve any discrepancies in a timely manner
5. Manage the accounts payable email inbox and respond to inquiries promptly and professionally
6. Strengthen and grow relationships with vendors through timely payments
7. Coordinates with all departments to confirm completion/delivery and acquire necessary signatures and coding prior to payment
8. Assist with month-end closing activities related to accounts payable
9. Monitor aging reports to insure timely payments
10. Updates vendor account information, such as, mailing address, W9, payment terms, etc
11. Ensure compliance with company policies and procedures related to accounts payable
12. Provide support for other accounting and finance functions as needed

ADDITIONAL RESPONSIBILITIES

1. Execute credit card reconciliations
2. Weekly, monthly and year-end filing and labeling
3. Document scanning

KNOWLEDGE AND SKILL REQUIREMENTS

1. Basic reading, writing, and arithmetic skills required. Must be able to read, write, speak and understand English. This is normally acquired through a high school diploma. Must have legible handwriting.
2. 2 – 4 years of accounts payable experience preferred
3. Must be able to work as part of a team, or independently without constant supervision
4. Ability to operate adding machine/calculator
5. Computer literate with emphasis on Outlook and Excel. Ability to learn new software applications.
6. Experience with AS400, JD Edwards, Stratton Warren, or similar preferred
7. Position requires attention to detail and excellent organizational skills.
8. Must be 21 years of age and be able to obtain all local, state and federal regulatory permits as required by position.

WORKING CONDITIONS

Working conditions are normal to an office environment.

Qualifications

Education: High school diploma or the equivalent.

1. Basic reading, writing, and arithmetic skills required. Must be able to read, write, speak and understand English. This is normally acquired through a high school diploma. Must have legible handwriting.
2. Must be able to work on own, without constant supervision. Ability to operate adding machine/calculator and computer terminal.
3. Knowledge of Microsoft Office and telephone protocol. Computer literate with emphasis on Word and Excel. Ability to learn new software applications. Position requires attention to detail and excellent organizational skills. This is normally acquired through a combination of a high school diploma or equivalent and two to four years of AP/AR experience.
4. Must be 21 years of age and be able to obtain all local, state and federal regulatory permits as required by position.

Physical Requirements

Specialized Work Experience: Basic reading, writing, and arithmetic skills required. Must be able to read, write, speak and understand English. This is normally acquired through a high school diploma. Must have legible handwriting.

• Must be able to work on own, without constant supervision. Ability to operate adding machine/calculator and computer terminal.
• Knowledge of Microsoft Office and telephone protocol. Computer literate with emphasis on Word and Excel. Ability to learn new software applications. Position requires attention to detail and excellent organizational skills.

General Expectations

• Devote himself/herself to insuring satisfaction to customers.
• Determine management, production and quality requirements by asking questions and listening.
• Attend company meetings as required.
• Maintain a follow-up system that encourages follow through with assigned projects.
• Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
• Understand the terminology of the business and keep abreast of technology changes in products and services.
• Know and understand the federal, state and local requirements which govern the company’s business.
• Follow lawful directions from supervisors.
• Understand and follow work rules and procedures.
• Participate in performance management.
• Interact well with others and be a positive influence on employee morale.

Work evening, weekend and holiday work hours as required.