Chief of Administration

Description

PURPOSE:

The Chief of Administration (COA) is a key executive leader responsible for overseeing and optimizing the organization’s administrative functions, ensuring operational excellence, and driving strategic initiatives. Reporting directly to the Chief Executive Officer (CEO), the COA provides high-level oversight of finance, contracts, human resources, compliance, and other administrative services. This role ensures the alignment of policies, procedures, and operational frameworks with the organization's strategic goals while fostering a culture of accountability, collaboration, and efficiency.

Key Responsibilities

• Develop, present, and recommend organizational, financial, and human resources policies and programs to the Chief Executive Officer, ensuring alignment with strategic objectives.
• Oversee the development, management, and execution of the annual budget to support the organization's long-term financial health and strategic priorities.
• Lead and coordinate periodic audits, ensuring full compliance with all relevant federal, state, and local regulations as well as industry standards.
• Support and provide strategic guidance for public relations efforts to strengthen relationships with stakeholders, funders, partners, and the broader community.
• Collaborate with senior management to assess and implement administrative support systems and resources that enhance operational efficiency.
• Prepare, analyze, and distribute detailed reports, statistical analyses, and key insights for internal and external stakeholders, including regulatory agencies.
• Regularly review, maintain, and update the organization’s administrative, financial, and human resources policies and procedures to ensure efficiency and compliance.
• Ensure compliance with federal, state, and county funding regulations, CFOP, and administrative codes by effectively managing government contracts and audit processes.
• Actively contributes to the organization’s decision-making and strategic planning efforts, providing insights to enhance operational and administrative effectiveness.
• Develop, implement, and oversee the annual administrative budget in collaboration with senior leadership, ensuring alignment with organizational priorities.
• Perform additional responsibilities as assigned by the Chief Executive Officer, adapting to evolving organizational needs.
  
  

A Comprehensive Benefits Program Including

• 5 weeks of PTO accruals available during the first year of employment
• 12 paid holidays
• Professional development
• Ongoing coaching and feedback
• Employee Assistance Program (“EAP”)
  
  

Health Benefits With Shared Premium Costs, Including

• Medical
• Dental
• Vision
• Life
• Short-term disability
• Long-term disability
• 401(k) retirement
  
  

Requirements

EDUCATION/EXPERIENCE:

• Master’s degree in business administration, Finance, or a related field is preferred.
• CPA certification is preferred.
• SHRM certification is preferred.
• Minimum of 10 years of progressive leadership experience, including at least 5 years in a senior supervisory role.
  
  

Required Knowledge, Skills, & Abilities

• Extensive knowledge and expertise in finance, human resources, contracts, and compliance within a complex organizational structure.
• Strong strategic thinking and problem-solving abilities, with a focus on continuous improvement.
• Exceptional verbal and written communication skills, including the ability to effectively engage with diverse stakeholders.
• Demonstrated ability to lead, supervise, and mentor high-performing teams.
• High level of organizational skills, attention to detail, and ability to manage multiple priorities effectively.
• Strong analytical and financial acumen, including experience with budget development and oversight.
• Proficiency in Microsoft Office Suite and relevant business management software.
• Ability to navigate complex regulatory environments and ensure compliance with government contracts, laws, and audits.
• Proven ability to develop and articulate the organization’s mission, vision and values.
• Ability to maintain collaborative relationships with government agencies, community leaders, and the public.
• Capacity to perform and multi-task effectively in a high-paced, stressful environment.
• Experience in child welfare or related social services sectors is highly preferred.
• Ability to be on-call as needed, at times on a 24/7 basis.