Event Specialist

Who We Are

Paragon Events, based in Boca Raton, Florida, is a dynamic firm specializing in meetings,Â

associationÂ

management, and marketing. Operating nationally and globally, we cater to diverse sectors from corporate to non-profit, driven by CEO Renee Radabaughâ€s 3

5+

 years of experience. Our passionate team delivers accurate and efficient solutions to help our clients achieve their goals.

As we continue to expand our reach and influence, we are seeking motivatedÂ

individuals

 to join our team.

At Paragon Events we believe in the power of diversity and inclusion to drive innovation and success. We encourage individuals from all backgrounds to apply. We look forward to hearing from you!

Who You Are

Manages 8-12 programs with between 50 - 500 participants on an annual basis with the assistance of the event team members. The Event Specialist directly manages client projects that include, but are not limited to hotel site selection, registration design & management, rooming list management, menu planning, conference logistical planning, air travel management, BEO review, hotel contract management, audio visual planning, speaker management under the support of other team leaders. The scope of this position is dependent upon assigned event programs.

Reports to the Senior Event Specialist,Manager of Meetings and Events, Director of Events and President/CEO.

What You'll Do

Responsibilities:Â

· Have the ability to understand and or learn to execute on long range organizational goals, policies, and other tasks.

· Ability to see the “big picture†and meet objectives in all stages of event planning, design, and production.

· Management of all project elements within time limits and on budget.

· Exceptional communication skills to liaise with clients, identify their needs, and ensure customer satisfaction.

· Able to conduct market research and gather information.

· Support the negotiation of contracts.

· Providing clear, concise reports to stakeholders.

· Able to articulately propose ideas to improve services and event quality.

· Proactive approach to handling issues and troubleshooting any emerging problems on the event day.

· Oversee hotel room blocking.

· Coordinate event logistics ranging from food and beverage menus to audio visual.

· Communicate with and secure vendors.

· Collaborate with event team on various programs.

· Direct contact with clients.

· Communicate and strengthen client relationships.

· Coordinate and travel to site inspections.

· Ability to work with teams, stay on task to achieve timely and successful completion of projects.

· Provide guidance and feedback to the support team members.

· Bear responsibility of being a project lead with minimal supervision.

· Management of budget elements including income, expenses, sponsorship, third party management, and vendor payments.

· Work with the internal accounting department to invoice payments, submit vendor payments, and match weekly to close out the event.

What You Bring

· Any other duties as required.

Competencies

· Proficiency in MS Word, EXCEL and PowerPoint is a must.

· Proficient with Microsoft office (excel, word, etc.), file maker, outlook. Experience with on-line registration systems and reporting or a quick study.

· Must be a team player, self-starter, motivated and able to multi-task.

· Comfortable working with senior management.

· Able to work with minimal supervision and when required, assess and prioritize workload in a strict deadline-oriented environment.

· Work product must be thorough and accurate especially when working on multiple projects simultaneously, excellent spelling and proofing skills.

· Attention to detail is a must.

· Excellent written, spelling, and verbal communication skills.

· Professional, flexible personality.

· Understand the importance of wardrobe, uniform requirements (when required).

· Knowledge of other languages and international customs is an asset.

· Excellent management, time-management, and problem-solving skills.

Benefits

What We Offer:

• Competitive salaryÂ
• Comprehensive health benefits package
• 401(k) plan with company match
• Opportunities for professional developmentÂ
• Collaborative and inclusive company culture
• Position is eligible for hybrid work after successful completion of 120 daysÂ
  
  

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