Billing and Collections Specialist

Reporting directly to the Billing and Collections Supervisor, the Billing and Collections Specialist will be involved with all aspects of billing and collections, including preparing draft bills, editing bills per attorney instructions, submitting invoices to clients and third-party vendors, monitoring collections and following up as needed. The position requires excellent organizational skills, knowledge of Excel, and attention to detail. The firm considers it essential that the person in this position be able to build strong relationships with colleagues, attorneys, and clients.

Key Responsibilities

• Generate proformas and draft bills.
• Complete edits to time and cost entries as requested by billing attorney in accordance with client guidelines and firm policies.
• Ensure split payor percentages as noted in policy documents are applied correctly to final draft invoice.
• Collaborate with attorneys and staff on production and distribution of finalized invoices.
• E-bill invoices via various websites and systems.
• Monitor e-bills for reductions and rejections and resolution thereof.
• Review cash receipts and provide allocation instructions.
• Monitor escrow client balances and report on intended use of funds.
• Maintain record of cash receipts in various systems.
• Track amounts paid toward Third-party and firm invoices. Report on amounts owed by entity and follow up on payment.
• Compile status reports for firm management and elevate billing and collection issues as needed.
• Assist other members of the Billing and Collections team as needed.
• Other tasks and reports as needed.
• Maintain PRISM databases and other LMCS related activities as needed.