Part-Time Administrative Assistant

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana State Park Inns:

The Indiana State Park Inns are one of the oldest state parks lodging systems in the country. We proudly operate seven unique and beautiful facilities throughout our great state of Indiana that offer a unique experience for guests to enjoy the sights and sounds of nature and make memories naturally!

Role Overview:

This position will assist with special projects, programs, and events that benefit the entire Division of State Parks. This includes, but is not limited to, implementing of the Holiday Gift Pack Sales Program, working in a retail environment at the DNR building at the Indiana State Fair, and assisting with the hospitality booth for Indiana State Park Inns at the Indianapolis Boat, Sport, and Travel Show. In this position, you will perform administrative duties along with order fulfillment and tracking of the online merchandise store.

Salary Statement: The salary for this position traditionally starts at $15.23/ hour but may be commensurate with education or work experience.

A Day in the Life:

Assists as needed for special projects/programs/events that benefit the Division. This includes but is not limited to:

State Fair

• Assist the team as needed to check in/price/merchandise items for the store.
• Works with the point of sale system and processing payments.
• Is welcoming and engaging with customers who enter the store and DNR building.
• Ensures the store is fully stocked and maintained.

Holiday Gift Pack Sales Program

• Works with the team to assemble the product in an efficient and accurate manner
• Ability to maintain accuracy in program workbooks and reporting.

Indianapolis Boat Sport and Travel Show

• Assists the team in the preparation and set up of our booth design
• Works the event. Answers guest questions, and supports the Division by encouraging guest visits.

Administrative Projects

• Works with the corporate team on various projects as needed.

Online Store Order Fulfillment

• Gathers and packages orders, ships and updates the store portal as necessary, and ensures that all orders are shipped within the company's timeline.
• Maintains a clean and organized warehouse and inventory.

What You'll Need for Success:

• Ability to understand agency policies to effectively implement and practice on a daily basis.
• Ability to think logically to troubleshoot, analyze situations, and make sound decisions.
• Ability to create and maintain strong working relationships with colleagues and guests.
• Ability to identify problems, determine the accuracy of information, to then use judgment to generate and evaluate alternatives and to make recommendations.
• Make logical, well-informed, and objective decisions. Ability to perceive the impact and implications of decisions.
• Ability to designate and assign work, set clear direction of goal, and manage the workflow.
• Ability to provide feedback, guidance, or corrective action to coach and develop employee skillset.
• Ability to communicate effectively.
• Working knowledge in program subject matter obtained through experience and/or education.
• Ability to delegate work, set clear direction, and manage workflow.
• Possess organizational skills in planning and coordinating a variety of projects simultaneously.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the Indiana State Park Inns: Indiana State Park Inns supplements its full-time workforce with part-time employees to effectively manage the workload. Part-time employees enjoy flexible scheduling, have opportunities to learn new skills, and experience working in one of the most beautiful places in Indiana! Employees who are placed in part-time positions work 30-36 hours per week and are eligible for a limited benefits package which includes medical insurance, paid time off, and new parent leave.

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.