Administrative Assistant

We are currently seeking a full-time, on-site, Administrative Assistant in our Department of Teacher Education. This position is responsible for providing support to the chair and the faculty in the Department of Teacher Education. The pay for this position is $15.44/hr. - $17.18/hr.

Primary Responsibilities:

• Maintain chair’s schedule, if requested.
• Assist in preparing reports.
• Coordinate faculty payroll paperwork and procedures; maintain records; complete LTL reappointment list.
• Compile course schedule and submit to registrar; monitor changes; add courses to Neff.
• Attend TED meetings and take minutes.
• Handle mail.
• Work with Student Affairs committee on scholarships.
• Process student evaluations for undergraduate faculty using Class Climate.
• Initiate faculty textbook orders.
• Assist with a variety of course materials including handouts, exams, scans of chapters, etc. for undergraduate faculty.
• Prepare and process business office documents including payroll, purchasing, and accounting.
• Work with business manager to monitor transfer of funds, associate faculty pay, and funds from VCAA.
• Provide support to undergraduate programs.
• Check SOE email address and forward emails to appropriate person.

Primary Responsibilities Continued:

• Maintain room schedules; open rooms each day as needed.
• Add/remove department transfer and new admit students.
• Assist and answer questions from students, faculty, staff, and public.
• Send second floor copier totals monthly as directed via email from Printing Services.
• Coordinate logistics for special programs and events; schedule venue.
• Prepare new admit emails.
• Clear students to register for student teaching and monitor class enrollments.
• TAG (Trusted AGent) for SOAHOLD password; change every 90 days; email new password to advisors & Counseling and Graduate Education Administrative Assistant.
• Facilitate curriculum management via Curriculog.
• Verify graduation lists.
• Provide support to HPER program.
• Provide general clerical support to program coordinators.
• Serve as back-up for Counseling and Graduate Education Administrative Assistant.
• Other duties as assigned.

Required Qualifications:

• A High School diploma or GED.
• 2 years of general clerical experience.
• Proficiency using software including word processing, databases, and spreadsheets required.
• Excellent oral/written communication and organizational skills required.
• Ability to plan, prioritize, and efficiently complete a variety of tasks.
• Excellent customer-service skills in dealing with a diverse population of faculty, staff, and students.

Benefits:

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• Purdue will not sponsor employment authorization for this position.
• Purdue full-time students may not be considered for a full-time benefits-eligible position.
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible for Overtime)

Purdue Fort Wayne is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

To be considered for this position, you must apply

online at https://careers.purdue.edu/FW