Operations Coordinator

The Shared Instrumentation Laboratories (SIL), operated by the School of Engineering and Applied Sciences (SEAS), is seeking an Operations Coordinator to provide a broad range of professional administrative support to operational and outreach activities (general & financial operations, human resources, scheduling, website maintenance, etc.). Candidates must be highly-organized self-starters, team & customer-oriented, with strict attention to detail and ability to multitask and work independently with minimal supervision.

SIL is a suite of research and educational laboratories providing for shared use of precision research and prototyping equipment and capabilities, as well as helping to enable student participation in hands-on learning activities. The six current facilities – Cleanroom, Materials Characterization Laboratory, BioDesign Core Facility, Digital Manufacturing Laboratory, Transmission Electron Microscope Facility, and Engineering Machine Shop – are available for use by students and faculty across the University spectrum, as well as customers/users in the public and private sectors.

Responsibilities include:

• New User Onboarding: assist in onboarding of new users of SIL facilities and maintaining up-to-date user profiles;
• Billing: preparation of billing records, invoicing, accounts receivable, and collections;
• Financial monitoring & reporting: revenue tracking and expense reconciliation, P&L reporting, fiscal year account closure and balance transfers;
• Purchasing: initiating procurement requisitions – individual and standing orders, processing of monthly procurement card summaries, confirmation of receipt of goods;
• User Fees: review & approval: tracking of costs and equipment usage for periodic rate reviews and approvals, coordination with SEAS Communications for posting of new rates;
• Asset Management: new equipment recording & tagging, bi-annual equipment inventory verification and reporting;
• Website Communications: periodic updates to the SIL website with addition of new labs, equipment, capabilities, and changes in user fees
• Human Resources: assist with student recruitment, appointment paperwork and processing, student scheduling, search committee support for new employee recruitment.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications

• Bachelor’s degree and one year of related work experience.
• Demonstrated proficiency with Microsoft Excel and Microsoft Office suite of products (Word, PowerPoint, Excel, Access, Outlook), familiarity with Box and Google Docs, aptitude to learn new applications.
• Team player with excellent communication (written, oral, inter-personal) and computer skills, ability to meet deadlines, and experience with support of daily operational/financial, administrative, and reporting functions.

Preferred Qualifications

• Master’s degree and two years of related work experience.

Physical Demands

Salary Range

$50,000 - $52,000

Job Type

Full-Time

Campus

North Campus