Project Coordinator

Drive Project Success with Rayco Exteriors - Now Hiring a Project Coordinator!

Job Title: Project Coordinator

Company Name: Rayco Exteriors

Location: Los Angeles, CA

Salary: Competitive, based on experience

Full Job Description

Rayco Exteriors is seeking a highly organized and detail-oriented Project Coordinator to support our Project Managers and ensure smooth project execution. This role requires excellent communication skills, a proactive mindset, and the ability to handle multiple administrative and project-related tasks. The ideal candidate will work closely with subcontractors, clients, and internal teams, assisting with project documentation, billing, insurance requests, and overall coordination.

If you thrive in a fast-paced construction environment and are looking for an opportunity to grow your career in project management, we want to hear from you!

Who We Are

Rayco Exteriors has been a trusted leader in the construction industry for over 10 years, delivering exceptional services to more than 3,500 homes, commercial buildings, and HOA communities. With a B General Contractor's License and a C-33 Painting and Decorating License, Rayco is renowned for its commitment to quality, safety, and integrity. Our team undergoes extensive training, including lead safety and weekly OSHA sessions, ensuring that we provide top-tier workmanship and services. We take pride in using the best products and always strive to exceed expectations.

Key Responsibilities

• Project Administration & Coordination
• Assist Project Manager with submittals, change orders, contracts, and project documentation.
• Request and review project insurance certificates to ensure compliance.
• Collaborate with subcontractors to collect and verify necessary billing and project documents.
• Maintain and update company subcontractor database.
• Enter and maintain purchase orders and bills for each project.
• Communicate regularly with Project Owners, Property Managers, and Construction Managers.
• Provide project-related support to Field Supervisors and ensure all necessary documentation is available.
• Financial & Accounting Support
• Assist in preparing monthly client billings in collaboration with the Project Manager.
• Help create and manage Schedules of Values for projects.
• Work with the Accounting Department on Accounts Receivable (AR) and Accounts Payable (AP) tasks.
• General Office & Communication Support
• Draft and send notices for projects as required.
• Attend and record meeting notes for project updates and internal discussions.
• Answer and direct company phone calls as needed.
  

Qualifications

• Experience in construction project coordination or administration (preferred).
• Strong proficiency in Microsoft Office (Excel, Word, Outlook) and cloud-based project management software.
• Excellent organizational skills and ability to handle multiple tasks at once.
• Strong communication skills with the ability to interact professionally with subcontractors, clients, and team members.
• Prior experience with AR/AP, billing, or financial documentation is a plus.
• Ability to work remotely and maintain clear and efficient digital records.
  
  

Benefits

• Competitive salary based on experience.
• Health Insurance Options
• Dental
• Vision
• Life
• Retirement Plan Options
• Paid Time Off
• Career Growth Opportunities
• Work Life Balance
• Continued Training and Certifications
  

Schedule

• 8 hour shift
• Monday to Friday
  
  

Why Join Rayco Exteriors?

Become part of a supportive and driven team that values quality, efficiency, and a collaborative environment. Rayco Exteriors offers a rewarding career path with room for growth and development in a company that values its employees as much as its clients.

Equal Opportunity Employer

Rayco Exteriors abides by all federal and state laws prohibiting employment discrimination based on race, color, creed, national origin, religion, age, sex, marital status, or physical/mental disability.