Administrative Assistant

Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

As an Administrative Assistant 1, you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:

• Answering phones, providing information to callers, taking messages, and transferring calls as needed
• Managing calendars
• Creating and managing paper and electronic filing systems
• Preparing correspondence
• Maintaining inventory of office supplies
• Arranging for office equipment maintenance and service

Minimum Qualifications

Administrative Assistant 1 - Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy. Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

Administrative Assistant Trainee 1 - Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.

OR Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.

OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

Additional Comments

All OMH employees receive a generous benefits package including:

• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs

Background checks will be required. Some positions may require additional credentials or a background check to verify your identity.