Executive Assistant

Who You'll Work With

We are looking to hire an Executive Assistant in our Ohio - Cleveland office location to provide high level administrative support for partners and senior partners, working closely with local colleagues on office support, events and meeting planning.

Your Impact

An Executive Assistant must have excellent technical and interpersonal skills, regular and reliable attendance, and scheduling flexibility to ensure continuity of administrative support for the partners to whom they are assigned. They are expected to be creative problem solvers for the senior partner and/or partner whom they support.

In this role, you will cooperate with your partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high quality end-product. The partners’ network includes their teams, practices, and internal colleagues. You will build ongoing rapport with your partners, their clients, client assistants, internal colleagues, and other EAs globally. You will act as an informed representative for the partners when interacting with clients, internal and external customers, and others while maintaining the confidentiality of highly sensitive information.

As the Executive Assistant, you will be responsible for organizing, strategically managing, and maintaining detailed, complex calendars for senior partners and others. This includes planning client and internal meetings, conference calls, conferences/events, and lunches/dinners. The role also involves coordinating travel and managing travel logistics/preferences for the individuals supported.

Additionally, you will track and manage all incoming communications, responding to correspondence that does not require the personal attention of the partner. With minimal guidance, you will assume responsibility for planning, organizing, and executing major projects, such as calls and meetings that require the coordination of schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other persons whose goodwill and respect are of critical importance to the partners and the firm, while developing strong relationships with clients and client administrative contacts.

In this role you will collaborate with Executive Assistant Managers and department members to create smooth workflows, soliciting assistance from others as needed and helping others as appropriate, ensuring follow-through and flexibility to meet appropriate and timely actions and deadlines.

Your Qualifications and Skills

• Undergraduate degree preferred
• At least 5 years supporting senior level executives
• Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
• Highly professional presence on telephone, email, and all other work-related communications platforms
• Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
• Computer literate, including strong email and calendaring skills
• Excellent judgment and resourcefulness
• Strong technical skills, including proficiency in PowerPoint, Word and Excel
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment; flexibility to work overtime when needed
• Attention to detail and confidentiality
• Comfortable working in a team setting with client service "can do" attitude
• Ability to prioritize and manage multiple work streams
• Flexibility and ability to work well under tight deadlines
• Professional commitment to client service