Executive Assistant

Stein Law is seeking a highly organized and proactive Executive Assistant to support the Partners of our law firm. This role requires exceptional multitasking abilities, strong communication skills, and a high level of confidentiality. The Executive Assistant will maintain the efficiency of the Partners’ schedule and workflow, handling a wide range of administrative and executive support-related tasks. The ideal candidate has a background in legal services or executive support.

Our Company:

Stein Law specializes in estates and trusts, corporations, tax controversy, and tax planning, with more than 40 years of combined experience assisting startups, entrepreneurs, and multi-generational family businesses with the formation and operation of their businesses, beginning with planning and entity selection designed to achieve our client’s short-term and long-term objectives. We represent a variety of entity types operating throughout the world and their life cycle.

Key Responsibilities

• Coordinate and manage the Partners’ calendar, including scheduling internal and external meetings, client consultations, and travel arrangements.
• Serve as the first point of contact for the Partners’, handling and screening calls, emails, and other correspondence.
• Draft, proofread, and organize legal documents, client files, and other sensitive information.
• Prepare meeting agendas, take detailed notes, and follow up on action items
• Assist with client communications, scheduling, and follow-up to maintain a high standard of client service
• Support the Partners’ in tracking their time and the progress of ongoing cases, projects, and business initiatives.
• Assist with client billing and invoicing, including reviewing, preparing, and tracking time and expenses.
• Candidates will only be considered if they apply through our website and upload a short video introduction.
• Assist in a variety of administrative tasks, including handling confidential information, ordering office supplies, processing incoming mail, and coordinating with other departments as necessary.

Qualifications

• Bachelor’s degree preferred or equivalent experience in executive assistance, administration, or legal support.
• Minimum of 2 years of experience as an Executive Assistant, ideally in a law firm or professional services environment.
• Excellent written and verbal communication skills with strong attention to detail and professionalism in handling confidential information.
• Strong organizational, multitasking, and prioritization abilities with an exceptional ability to manage competing deadlines.
• High level of emotional intelligence, diplomacy, and the ability to build effective relationships with clients, colleagues, and external partners.

Benefits:

• Medical, Dental, and Vision Insurance
• 401K Plan with Employer Match
• Paid Time Off
• Holidays
• Profit Sharing Plan