Build Project Administrator

The Equity Specialist is responsible for oversight of diversity, equity, and inclusion (DEI) strategies for Habitat for Humanity of Kansas City (Habitat KC). This position plays a key role in Habitat KC's Advancing Black Homeownership (ABH) initiative.

The Build Department improves the living conditions of low-income families by repairing, rehabbing, and building homes. The Build Project Administrator increases the capacity of the Build Team through tasks like data management, billing, reporting, and document compliance. The ideal candidate will be a highly organized and self-motivated team player, with strong attention to detail, tech savviness, comfortability with a variety of administrative tasks, and willingness and ability to learn new systems and processes.

Key Responsibility: Project Administration

Manage billing for all fee-for-service repair projects

Gather, compile, and furnish funder/partnership specific requirements, such as photos, reports, service files, and project summaries

Track and manage project-specific compliance paperwork such as lead test documentation, project checklists, and client documentation, as needed

Ensure that project and service files are up-to-date and accurate; manage the collection and filing of a variety of project-related documents such as lien releases and waivers, roof warranties, contract addenda, and vendor NTP documents

Key Responsibility: General Administration

Collect, organize, and file safety compliance-related paperwork: incident report and accident paperwork, safety training documentation, staff certification tracking

Warranty Administration - Manage, document, and coordinate warranty claims, including communication with homeowners and staff

Support Build Staff in data management and administrative tasks

Required Experience And Skills

Understand the Habitat philosophy and possess the desire to promote it.

A bachelor's degree is preferred, or a similar administrative background is required in the alternative.

3-5 years experience working with/within a construction and/or project management setting preferred, or equivalent secondary education

Experience using (or adaptable skills to use) Microsoft Office Suite applications, particularly Excel, Word, and Outlook

Tech-savvy, with an ability to organize electronic files and keep good electronic file hygiene, including timely maintenance of email account

Maintain a flexible and positive attitude; be willing and able to take on other duties as assigned

Highly organized and self-motivated; ability to plan, prioritize, and deliver on multiple goals and objectives concurrently

Ability to communicate well with a variety of staff members and third-party contractors.

Ability to maintain a posture of respect and compassion when working with people who are in difficult life circumstances

Ability to work in an open office setting and from home

Regular schedule with a minimum of two (2) days per week in the office.

Experience with or ability to learn permitting, contract, and basic accounting and data management systems used by the organization

Physical Requirements to Perform Duties

Ability to travel to active construction sites, ability to work from an office setting for 8 hours a day

Benefits

This position is eligible for medical, dental, paid vacation, sick time, and holidays. Salary is commensurate with experience.

To Apply

Please send your resume and salary requirements through the Indeed application portal by clicking here. No calls, please.

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