Administrative Assistant, DMV at State of Idaho

Description

State of Idaho

Idaho Transportation Department

Are you ready to be a vital part of the team shaping the future of Idaho's transportation system? The Idaho Transportation Department is seeking an enthusiastic and detail-oriented Administrative Assistant to join our Division of Motor Vehicles (DMV) at our headquarters in Boise, Idaho!

As a key player in the DMV, you'll be helping to support our mission of delivering exceptional service to Idaho's motorists, county sheriffs, assessors, and other stakeholders. You'll be at the core of a fast-paced operation, supporting DMV teams in areas ranging from driver’s licenses and vehicle registrations to legal permits and Ports of Entry, all while ensuring we deliver top-notch service to our community with accuracy and efficiency.

This exciting role will have you involved in a variety of essential tasks—whether it's pulling budget reports, managing accounts payable, coordinating office supplies, supporting business travel, or helping with timesheets. You'll be making an impact every day as you help our DMV business units stay organized, efficient, and ready to serve!

Ready to take on this challenge and make a real difference in Idaho’s transportation? Apply today!

NOTICE: This position will require a fingerprint criminal background investigation before a final job offer is made.

Please review theITD Background disqualifiers.

EXAMPLE OF DUTIES

• Provide support to sections within DMV;
• General office coordination of activities;
• Track and order supplies;
• Compile information from a variety of sources for division and section projects and/or reports;
• Assist with timesheets, interviews, and new employee arrangements;
• Schedule and coordinate logistics for meetings and conferences;
• Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers;
• Monitor budget reports and and process invoices.
  
  

Minimum Qualifications

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception;
• gathering and compiling data;
• balancing and coordinating a workload for multiple projects.
  
  

Desired Qualifications

• Excellent customer services skills.
• Detail oriented.
• Desire to work as part of a team and collaborate.
• Ability to multi-task with multiple interruptions.
  
  

SUPPLEMENTAL INFORMATION

To learn more about the department, please visit theITD website. Make a difference in your community and in the lives of the citizens of Idaho!

Benefits

• Flexible work schedule available to some positions for increased work-life balance.
• Public Service Loan Forgiveness – eligibility requirements may apply.
• Accrue paid vacation every pay period to accumulate approximately 2 weeks the first year, and increasing with state longevity.
• Paid Parental Leave.
• Paid sick leave separate from vacation leave.
• 11 paid holidays.
• Competitive Medical, Dental, Vision, Life and Disability insurance benefits, Flexible Spending Accounthttps://ogi.idaho.gov/premium-rates/.
• Relocation Assistance available to some positions.
• Defined benefits retirement plan (pension) through the Public Employee Retirement System of Idaho (PERSI)https://persi.idaho.gov/members/base_plan.cfm.
• Optional401Kand Deferred Compensation plans with traditional and Roth options.
• Eligible for Employee Assistance Program – Confidential support, information and resources for all of life's challenges.
  
  

The Idaho Transportation Department may conduct verification of the information provided in your application, including validation of driver's license status, education, employment,and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.

To learn more about the department, please visit theITD website. Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at:[email protected] call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visithttps://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.