Events & Production Manager at POPUPFLORIST

About POPUPFLORIST

POPUPFLORIST is a leading experiential floral design and event production company that creates unforgettable experiences for some of the world’s most admired fashion, luxury and entertainment brands. Founded in 2016 and based in New York City, our work spans high-impact brand activations, influencer gifting, pop-ups, and creative workshops.

In 2025, we launched House of Three, our creative event space in New York’s NoMad neighborhood, which serves as a home for POPUPFLORIST workshops and a variety of brand-hosted experiences.

The Role

We’re looking for an Events & Production Manager to own the full lifecycle of POPUPFLORIST events -- from first inquiry through final invoice. This is a high-volume, fast-moving role that touches everything: client communication, proposal development, production planning, vendor coordination, and on-site execution.

The work is varied and the pace is real. No two projects look exactly the same, and the ability to manage multiple engagements simultaneously -- without losing the thread on any of them -- is essential. Occasional support for House of Three events may be needed, but POPUPFLORIST client work is the core of this role.

We’re open to candidates at a range of experience levels. Title and compensation will reflect where you land.

What You'll Do

Client & Project Ownership

• Own projects end-to-end: intake, proposal development, budgeting, production planning, on-site execution, and post-event wrap-up.
• Serve as the primary client contact throughout each engagement -- responsive, professional, and on top of every detail.
• Translate brand briefs and client goals into compelling proposals and executable production plans.
• Track and manage inbound inquiries; work closely with the CEO and Chief of Staff to prioritize and qualify opportunities.

Production & On-Site

• Oversee on-site execution across POPUPFLORIST events -- managing logistics, team coordination, vendor relationships, and breakdown.
• Coordinate staffing, rentals, and outside vendors to bring each project in smoothly and on budget.
• Maintain high standards of delivery across every touchpoint, from client communication to the finished installation.

Operations & Collaboration

• Help build and maintain systems, workflows, and SOPs that reduce per-event friction as the business scales.
• Collaborate with internal floral, design, and ops team members to keep everything aligned.
• During slower periods, contribute to studio operations, internal brand initiatives, and creative projects.

Requirements

• 2–5+ years of experience in events, production, or experiential marketing -- with real ownership of projects from start to finish.
• Proven ability to manage multiple projects at once, each with different timelines, scopes, and client expectations.
• Strong communicator -- with clients, vendors, and the people around you.
• Creative instincts and an eye for quality; you care about how things look and feel, not just whether they got done.
• Calm under pressure, adaptable when plans change, and comfortable with ambiguity.
• Experience in fashion, beauty, or lifestyle events is a plus. Floral experience is appreciated but not required.
• Able to work early mornings, evenings or weekends when events demand it.

Benefits

• Medical insurance with 100% of premiums covered by POPUPFLORIST.
• Flexible PTO policy.
• Discretionary performance bonuses after high-volume seasons.
• Work on a genuinely interesting range of projects -- high-visibility brand activations, immersive installations, influencer gifting -- for clients you’ll actually be excited to work with.
• Join a small, design-forward, female-founded team where your work has real impact and your ideas get heard.
• Room to grow into a more senior role as the business and team continues to grow.