Administrative Assistant at The Ohio State University Wexner Medical Center

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Job Title

Administrative Assistant

Department

James | Business Operations

Scope of Position

The Administrative Assistant for the Arthur G. James Cancer Hospital & Richard J. Solove Research Institute is under general supervision of the Administrative Assistant manager but works directly with operations director and managers in completing various administrative tasks. The Administrative Assistant has no supervisory responsibility and maintains absolute confidentiality related to employee and patient information that may be viewed while carrying out various functions of the position.

Position Summary

The Administrative Assistant is responsible for assisting leadership (Nurse Managers) by performing essential administrative and clerical functions on one or more unit or ambulatory clinics. Administrative duties include but are not limited to maintaining calendars, scheduling meetings via Microsoft Teams, draft letters, arrange travel and submits reimbursement documentation, maintains HR files within the departments. Assist nurse managers with unit clerical duties including maintaining office supplies and equipment, perform computer data entry, record keeping such as tracking of staff education, payroll, timekeeping and attendance compliance. The Administrative Assistant will function as the primary contact person for various sources of documentation, distribution point for all internal and external communications. This position will require supporting multiple leaders sometimes located in multiple locations. Must be able to adapt to new environments and maintain an organized workspace.

Minimum Qualifications

For Hire: CCS requirements. Must have High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.

Function: Business & Planning

Sub-Function: Administrative Assistant

Career Band: Individual Contributor Technical

Career Level: T2

Additional Information

Location

James Cancer Hospital (0375)

Position Type

Regular

Scheduled Hours

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.