Event Assistant - #9851461

Position: Event Assistant

Location: Orlando, FL

Department: Events Management

Employment Type: Full-Time

Job Summary

We are seeking a highly organized and energetic Event Assistant to support our Events Management team. The successful candidate will assist in the planning, coordination, and execution of various events, ensuring they run smoothly and efficiently. This role requires excellent communication skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

Event Planning Support

• Assist in the development and implementation of event plans and timelines.
• Coordinate logistics for events, including venue setup, catering, audio-visual equipment, and transportation.
• Source and liaise with vendors and suppliers to ensure quality and timely delivery of services.
  
  

On-Site Event Management

• Provide on-site support during events, including registration, attendee assistance, and troubleshooting.
• Ensure the smooth execution of event schedules and adherence to timelines.
• Coordinate with venue staff and service providers to address any issues that arise during events.
  
  

Administrative Duties

• Maintain event databases, contact lists, and event files.
• Prepare event materials such as brochures, name tags, and promotional items.
• Assist with post-event follow-up, including surveys, thank you notes, and reporting.
  
  

Marketing And Promotion

• Assist in the creation and distribution of event marketing materials and social media content.
• Support the development of event communications, including invitations and reminders.
  
  

Financial Management

• Track event expenses and assist in budget management.
• Process invoices and payments related to event activities.
  
  

Qualifications

• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.
• Ability to work flexible hours, including evenings and weekends as needed.