Executive Assistant

Job Description

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?

In this GSR 6 position...

We are looking for a highly professional individual to provide onsite administrative support to the Vice President of EV Programs and Energy Supply Chain in a fast-paced work environment in Dearborn, Michigan. The executive assistant will be a valued member of the team and will need to learn about the business beyond the day-to-day activities of the role. This role requires an individual who is a quick learner, resilient and flexible, and maintains a positive attitude operating in a dynamic work environment. We are seeking someone who is detail oriented and professionally courteous with a high standard for integrity and discretion as this role handles highly confidential business and personal information. This individual should be self-motivated, proactive, conscientious, and demonstrate excellence in time and data management skills to coordinate calendars, email activity, and prioritize daily work for themselves and the Vice President. They should be able to work autonomously, problem solve independently, and effectively build relationships and collaborate across the global teams to deliver quality results. Deep knowledge of the Company’s structure and ability to navigate the enterprise across other executive assistants, executive leaders, and operations partners is preferred. A successful candidate can quickly learn and use new tools and technology to improve efficiency and effectiveness.

Responsibilities

What you'll do...

• Acts as a representative for the Vice President with many internal and external people, providing a courteous, helpful, and efficient interactions at all times.
• Identifies the preferred method of support for the Vice President and appropriately accommodates their working style. Partners with the Vice President to help them be efficient and effective with their time, consistently maintaining strong communication.
• Manages the Vice President’s calendar and correspondence; resolves scheduling conflicts in a timely manner and proactively prioritizes and keeps the Vice President informed of changes and updates.
• Maintains, organizes, and archives Outlook calendar, communications, and folders as appropriate, keeping the President well-organized with meeting materials. Maintains documents aligned to Company records and retention schedules.
• Sorts, screens, prioritizes, and distributes incoming and outgoing mail for the Vice President. Highlights information of interest and/or curates reading material.
• Optimizes travel arrangements (e.g., transportation, accommodations, agenda, visa/passports) based on the President’s travel needs and preferences. Manages complex itineraries, including any changes. Completes related expense reports.
• Assists the Vice President with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the Vice President on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
• Screens incoming calls and responds to emails as needed.
• Greets and assists planned guests and manages unannounced visitors.
• Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing calendars, communication, technology, office space, logistics, and related follow-up activities.
• Supports other assistants and team members with tasks and problem solving as required, and acts as a point of escalation on issues ranging from administration to real estate.
• Prepares, updates, and organizes information for inclusion in reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
• Participates as an adjunct member of the President’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
• Coordinates employee skip-level meetings and other interactions between executives and employees when appropriate.
• Assists with special projects as needed.
  
  
  

Qualifications

You'll have...

• High school diploma or GED
• 3+ years of experience as an executive assistant or project manager
• 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs)
  
  
  

Even better, you may have...

• Bachelor's degree or professional associate’s degree
• Previous experience as an executive assistant in a large global, matrixed organization
• Excellent writing, editing, and proofreading skills
• Learns and applies modern software systems and products/cloud tools with ease
• Responsive, self-starter; takes initiative in resolving issues or concerns
• Detail-oriented, organized, and excellent time management skills
• Resilient; ability to adapt daily in a high-paced work environment and maintain a positive attitude
• Displays a high degree of integrity and maintains confidentiality of sensitive information
• Problem solves independently and autonomously
• Ability to work collegially and collaboratively within a team environment in an open-concept office area
• Comfortable interacting with all levels of the organization, from executive leadership to individual contributors
• Ability to plan, prioritize, and support multiple assignments simultaneously
• Willingness and flexibility to support across all North American time zones
  
  
  

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, and prescription drug coverage
• Flexible family care, parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Vehicle discount program for employees and family members, and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.
  
  
  

For a detailed look at our benefits, click here:

New Hire Benefits

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.