Administrative Assistant

Job Description

Work Status Details: REGULAR FULL TIME | 80.00 Hours Every Two Weeks

Shift: Days

Pay Rate Type: Hourly

Location: Corporate Business Center

Listed is the base hiring salary range offered for this position. Actual salaries may vary depending on factors, including but not limited to skills and experience. The salary range listed is just one component of the total rewards/compensation package offered to candidates.

Min = $19.08

Mid = $23.37

Max = $27.66

Summary

The Administrative Assistant provides high-level, independent administrative support by conducting research, preparing statistical reports, handling information requests, attending meetings, and completing various projects, and acting as a liaison for the executive director and medical director between board members, physicians, staff, other healthcare organization representatives, patients, patient family members, government and regulatory agencies, professional associations, vendors and the news media; provides general office and clerical work; coordinates meetings; handles confidential information.

Responsibilities

Provides efficient, effective management support to department(s) including prepares documents in an organized, accurate, legible, and confidential manner to include follow up if deemed necessary; schedules and maintains of Director's calendar on a daily basis; screens and distributes mail for Directors or Designees; develops new office procedures as needed; participates in interviews of prospective employees; performs and responds on Director's correspondence and reports; coordinates Director's events and meetings.

Organizes and maintains all files and records accurately, handles confidential information and/or compiles statistics utilizing analytical data including coordinates tracking of mandatory/safety training and licensure/certification for staff and unit to meet state and regulatory agency standards; coordinates competencies for department personnel; maintains confidential personnel files.

Prepares agenda, meeting minutes, and supporting materials for teams, committees, and/or council meetings by assists facilitator(s) in carrying out follow-up actions; maintains meeting records/files; ensures that reports, studies, and other materials requested by team(s)/committee(s)/Council(s) are prepared; assists in facilitating meetings in absence of Director; compiles statistics and designs presentations; attends and actively participates as appropriate in all meetings and subgroups; attends and participates in designated staff and/or committee meetings as a team member.

Assists Director in assuring compliance with bylaws, policies, procedures, compliance guidelines, etc. ; participates and supports quality assurance, performance improvement programs and processes.

Maintains all time and attendance activities for department(s) to accomplish accurate and timely completion of payroll.

Assists Director in maintaining budgetary expenses including purchases supplies, equipment and capital items for unit(s).; processes check requests for reimbursements, continuing education and subscription renewals accurately and timely; maintains adequate level of supplies in a cost-effective manner.

Performs other duties as assigned

Education

Essential:

• HS DIPLOMA/GED
  
  

Other Information

REQUIRED: 3+ years related experience

Why Yuma Regional Medical Center?

Yuma Regional Medical Center (YRMC) is located in Yuma, AZ. Our purpose is building a healthier tomorrow. We strive by putting patients first as they are the center of every decision and action we take. YRMC is rooted in the community by living and breathing the dynamic nature of our region. Being committed to progress by constantly and consistently advancing healthcare, creating meaningful experiences and improving the lives of everyone around us.

Our Values

Bring Kindness | Achieve Together | Aspire For Better | Do The Right Thing | Lead With Optimism |

About Yuma, AZ

Named by the Guinness World Records as the Sunniest City on Earth with winters averaging temperatures of 70 degrees, sunny days and cooler nights.

Yuma, Arizona is a place to explore the great outdoors with hiking, jet skiing, boating and off-roading. Don’t forget to soak up the sun at the great Colorado River or one of Yuma’s many lakes.

Yuma is centrally located in Southwest Arizona, within a short drive to many popular attractions and destinations.

https://www.visityuma.com/

https://www.yumachamber.org/

Bring your skills to one of the sunniest places on earth - Yuma, AZ!

Physical Requirements and working conditions for this position will be provided to you up on interview.