Executive Assistant

The Doctors Company is seeking a highly dynamic and analytical Executive Assistant to provide comprehensive support to both the President and the Chief Operating Officer. This hybrid position, located in either our East Lansing, MI or Napa, CA offices and requires a proactive and detail-oriented professional who excels in a fast-paced environment.

Qualifications

• High school graduate required. Bachelor’s degree in business administration or a relevant field preferred.
• Five (5) + years of experience as an executive assistant or similar position; insurance industry experience preferred, preferably in a dynamic, fast-paced environment.
• Strong understanding of digital tools and platforms, with the ability to adapt to new technologies quickly.
• Excellent organizational skills, with an ability to think strategically and analytically.
• Outstanding communication and interpersonal abilities.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
  
  

Responsibilities

Executive Support

• Proactively anticipates the executive's needs through analysis of schedule, key projects, and upcoming events.
• Managing the President and COO's calendars, scheduling meetings, & making travel arrangements.
• Ensure the President and COO's calendars are organized and meetings are prioritized, ensuring the calendar is optimized, and manage any conflicts or changes.
• Handle incoming and outgoing communication on behalf of the President & COO, including drafting and editing emails, and other correspondence, as well as answering phone calls and screening inquiries.
  
  

Project Support

• Leveraging tools and software to streamline tasks and support the President & COO's operations.
• Prepares and edits presentations, correspondence, documents, organizational charts, and other data using various resources and software applications.
• Manage project timelines and act as a liaison for the President and COO by following up on pending tasks, coordinating necessary meeting materials, handling logistics, and ensuring effective communication with all parties involved.
  
  

Relationship Management/ Situational Awareness

• Provides superior customer services, as the initial point of contact for the supporting executive.
• Serves as a conduit between executive internal/external stakes demonstrating professionalism, confidentiality, and tact.
• Maintains comprehensive knowledge of policies, practices, critical initiatives, and other items impacting executives.
  
  

Technical Knowledge and Professional Development 

• Completes any training required to maintain or advance the skills set necessary to achieve professional, department, or company goals. 
  
  

Other Duties As Assigned

• Assists with a variety of department and company-wide projects including department research, surveys, and department audits
• Makes oneself available for any and all duties
• Accepts delegated tasks readily and completes
  
  

Salary Range: $64,244 - $88,435

Compensation varies based on skills, knowledge, and education. We consider factors such as specialized skills, depth of knowledge in the field, and educational background to ensure fair and competitive pay.

Benefits

The Doctors Company offers competitive compensation, incentive bonus plans, outstanding career opportunities, an exceptional work environment, and an impressive benefits package, which starts with medical, family and bereavement leave; same-sex domestic partner benefits; short- and long-term disability programs; and an employee assistance program. There's more:

• Health, dental, and vision insurance
• Health and dependent care tax-free spending accounts with a company match
• 401(k) and Roth IRA with company match, as well as catch-up plans for both
• Paid vacation, sick days, and personal days each calendar year (with vacation increases based on length of service)
• 11 paid holidays each calendar year
• Life and travel insurance
• Tax-free commuter benefits
• In-person and online learning opportunities
• Cross-function career opportunities
• Business casual work environment
• Time off to volunteer
• Matching donations to qualifying nonprofit organizations
• Company-sponsored participation at non-profit events
  
  

About The Doctors Company

The Doctors Company is the nation’s largest physician-owned medical malpractice insurer. Founded and led by physicians, we are committed to advancing, protecting, and rewarding the practice of good medicine.

The Doctors Company is proud to be Certified by Great Place to Work.