Meeting Planning Specialist

Additional Location(s): US-MN-Maple Grove

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

This position is responsible for the strategic planning and execution of PI Vascular Medical Affairs and Professional Education meetings. The position requires coordination of meeting logistics, including site selection, tracking budgets and reconciliation, negotiating contracts, managing vendors, food & beverage coordination, travel organization, sleeping room arrangements, AV support, onsite support, and overall attendee management.

Your Responsibilities Will Include

• Manage timelines to ensure milestones are being met.
• Communicates proactively to stakeholders across all levels of the organization.
• Ensures consistency and collaboration for meetings while following established guidelines, processes, and tools.
• Educates cross-functional teams, provides direction, and establishes solutions where appropriate.
• Partners with and manages vendors to ensure objectives are being met.
• Defines, tracks, and maintains budgets while ensuring cost-saving measures and spending are within allocated amounts.
• Runs reports and data metrics as requested.
• Maintains and enhances knowledge of the meetings & events industry trends and best-in-class practices.
• Ensures all company policies and compliance practices are being followed
  
  

Required Qualifications

• Bachelor’s degree and/or 5 to 10+ years of related experience in event/meeting planning, preferably in the medical device industry
• Candidate must have appetite for innovation and continuous learning.
• Ability to develop and maintain relationships with physician customers and sales teams.
• Works independently on complex meetings
• Must be a strong communicator and collaborator.
• Ability to develop new processes and adjust practices to meet business needs.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Ability to handle high volume workload and fast pace; manage stress.
• Strong project management and organization skills; detail-oriented
• Proficient in the use of Microsoft Office Suite, Cvent and SalesForce.com
• Domestic travel required 15-20%
• Ability to lift 20lbs
• Ability to work extended hours/weekend hours, as needed.
  
  

Requisition ID: 592765

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve.

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identify, gender expression, veteran’s status, age, mental or physical disability, genetic information or any other protected class.

Boston Scientific maintains a prohibited substance free workplace. Pursuant to Va. Code

• 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.
  
  

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.