Accounting Specialist

Second Harvest Food Bank Santa Cruz County

Accounting Specialist

$57,564-$62,681 DOE

NON-EXEMPT

About Us

Come join Second Harvest Food Bank of Santa Cruz County! We are the first food bank in the State of California, and the second in the nation. We pride ourselves in providing 10 million pounds of food annually to over 65,000 people per month through our network of 150-member agencies and programs. We believe that a thriving community is one where everyone has access to nutritious food to support their health and wellbeing. Our team is dedicated to inspiring and supporting our community to provide nourishment for all community members.

Second Harvest seeks to attract and retain a diverse workforce that brings a broad range of perspectives and experiences to our work. We value lived experience alongside learned experience and we encourage you to apply, even if you don’t believe you meet every one of our qualifications. We welcome applications from all qualified individuals, including applicants with a criminal history.

About The Position

The Accounting Specialist works with the Controller and the Chief Financial Officer to ensure the smooth operation of the Finance Department. The Bookkeeper is responsible for various accounting transactions related to accounts receivable, accounts payable and the general ledger including but not limited to: reconciling invoices, posting payments, processing cash receipts, performing account reconciliations and communicating with customers and vendors.

Reports to: Controller

Supervises: N/A

Job Summary

Accounts Payable (40%)

• Monitors expenses for company accounts; ensures company policy and standard accounting procedures are met
• Processes accounts payable, including data entry and coding of invoices, matching and batching.
• Completes settlements including those for credit cards, gift cards, and prepaid expenses by verifying information, researching un-posted items, posting settlement entries, and balancing ledger accounts.
• Verifies purchase orders, inventory receipts and employee expense vouchers.
• Processes employee reimbursable expenses and ensures proper coding.
• Processes vendor invoice payments, ensuring each check maintains the appropriate support, and providing copies of vendor invoices for contract billing.
• Prepares check runs for all approved vendor payments.
• Maintains vendor records, including acquiring W-9s from all vendors and contacting those who do not comply, as these are needed to determine which vendors qualify for 1099-Misc income forms.
  
  

Accounts Receivable (35%)

• Performs day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Processes checks and electronic payments received from Agency Shopping and grant billing.
• Prepares daily reconciliation of A/R to the general ledger, printing and mailing of invoices, investigation of open items, and generation of collection correspondence on past due accounts.
• Deposits and records cash receipts.
• Pulls donation information from online donation platforms (ex. Classy, Network for Good, WePay, PayPal, etc.) and providing copies to Development for processing in the CRM.
• Processes all community and foundation donations in the organization’s ERP (Ceres) in a timely manner.
• Reconciles daily donations in CRM with amounts entered into Ceres.
• Scans all donation checks provided from Development to the bank.
• Creates a daily funds log of all checks, ACHs and credit card payments.
  
  

General Ledger & Accounting Support (25%)

• Digitally files documents associated with AR/AP in the relevant databases.
• Prepares and posts journal entries into the general ledger
• Assists with monthly, quarterly, year-end closings and audits by processing as needed.
• Assists in developing and documenting processes and procedures to improve efficiency.
• Records postage and copier machine usage through a journal entry on a monthly basis.
• Maintains vehicle and organization registration schedules and contract renewal schedules.
• Assists clients and co-workers, both on the phone and in person, with accounting matters.
• Acts as primary back-up to Accounting Manager during absences.
  
  

Qualifications

Education, Training & Experience

5+ years’ experience in bookkeeper or accounting clerk roles, or a combination of education and job-related experience. Associate’s degree in Accounting or related field a plus.

Knowledge, Skills & Abilities

• Strong proficiency with Microsoft Excel; including advanced Excel features such as pivot tables and vlookup.
• Technical accounting knowledge, including a strong understanding of debits and credits.
• Experience with general ledger reconciliation.
• Excellent attention to detail and accuracy in financial record keeping.
• Familiarity with governmental accounting practices (preferred)
• Strong interpersonal communication skills with the ability to communicate effectively and respectfully with people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles.
• Excellent organizational skills.
• Ability to successfully manage multiple tasks and duties.
• Ability to apply principles of business finance and generally accepted account principles in a non-profit enterprise.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  
  

Other Requirements

Additional Requirements

• It is the responsibility of all SHFB personnel to participate in our Food Safety/Food Defense programs.
• Demonstrate ethical business practices, in conformance with all state and federal laws and regulations.
• Commitment to serving vulnerable populations and ending hunger in Santa Cruz County
• Demonstrate full adherence to the Code of Conduct and all policies/procedures related to compliance.
• Adherence to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards.
• Ability to meet the following physical requirements with or without reasonable accommodation:
• Able to hear conversations on the phone and in-person. The person in this position frequently communicates with external vendors; must be able to exchange accurate information in these situations.
• Must be able to sit at a desk for long periods of time to perform certain job functions.
• Be able to read, write, and interpret written reports, documents and manuals.
• Able to safely lift or carry items weighing up to 15 pounds.
• Bi-manual dexterity and able to use a computer keyboard.
• Able to sit or stand at a desk throughout the day.
• Use hands to manipulate, handle, feel, and control items or equipment, including desktop computer and filing cabinets.
• Given the front-line nature of our work, there will be instances where staff are required to work a flexible schedule in order to respond to community needs. Advanced notice will be provided.
• In instances of a federal, state or locally declared emergency, Second Harvest is considered an essential service and emergency responder; all its employees may be called in to perform regular or emergent duties.
  

Job Details: This is a full-time, regular, non-exempt position with an hourly rate of $27.68 - $30.14 (annualized: $57,564 - $62,681), depending on education and experience. Hours are most commonly Monday-Friday from 8:00 AM - 5:00 PM, however occasional weekend and evening work may be required.

WORKSITE: 800 Ohlone Parkway, Watsonville, CA 95076

WORK FROM HOME: Not eligible

Benefits: We offer competitive salaries and benefits and a rewarding work environment.

PAID TIME OFF: new hires accrue three weeks of vacation time in their first year of service, in addition to paid 10 company holidays, and 12 sick days, per year.

Health And Wellness

• 4 Gold-rated medical plans: employer covered at 90%-80% depending on the plan.
• 100% employer-paid benefits for employee Vision, Dental, Life, Long-Term Care, Long-Term Disability, Accidental Death & Dismemberment and Employee Assistance Program
• Employer subsidized vision and dental insurance for dependents.
• AFLAC supplemental plans
• Health Care and Dependent Care Flexible Spending Accounts
• Supplemental coverage on Life and AD&D plans.
• Pet Insurance
  
  

Financial Benefits

• 403(b) Retirement Plan with generous employer contribution.
• Tuition reimbursement program
  
  

To Apply: Please apply at https://www.thefoodbank.org/careers. This position is open until filled.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Second Harvest is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.