Executive Assistant

Complete Staffing Solutions


Date: 4 days ago
City: Framingham, MA
Salary: $140,000 per year
Contract type: Full time
In This Role, You Will

  • Maximize CEO efficiency — off-load any and all possible errands, renewals, payments, and business/personal tasks so the CEO has more time to focus on the business.
  • Remain in constant sync with calendars & schedules, ensure awareness of key work and personal commitments, and anticipate needs before they happen.
  • Coordinate logistics for quarterly board meetings, quarterly kickoff meetings, executive-level meetings, large in-office events, and other business/personal gatherings.
  • Book complete executive & family travel itineraries including flights, ground transportation, hotel accommodations, and supporting activities.
  • Manage all aspects of loyalty points programs and travel rewards to maximize value.
  • Provide technical support to ensure all systems (A/V, WiFi, security, irrigation) are best-in-class and in working order.
  • Source service providers & schedule appointments.
  • Handle household tasks — shopping, selling, returns, donations, setup, installation — you get the idea.
  • Surprise & delight by handling things we haven’t thought of for this list.

Requirements

  • You get things done. Without sacrificing quality. Your results speak for themselves.
  • You can handle constructive criticism, and understand that you will be held to a high standard.
  • You love lists. You’ve got processes and systems in place to keep you on track.
  • You are an excellent listener and have a superior memory for details. No one needs to tell you something twice. With minimal direction, you’re off to the races.
  • You have a critical eye. You know what quality looks like, and you won’t settle for anything less.
  • You are a fantastic communicator — written and verbal. Typos irritate you, you can’t stand gerunds, and grammar is (almost) your middle name.
  • You are tech savvy, and all your favorite organizational tools are digital.
  • You have raw intelligence.
  • You understand business and personal etiquette, and can gently guide others.
  • You can keep a secret. Discretion is key when you work for an executive team.
  • You strive for perfection. You often go above and beyond what is asked, and you don’t wait to be assigned work. You seek out your next project yourself.
  • You are caring, curious, and have a great sense of humor. Hey, it’s not all about work you know!
  • You must have reliable transportation and live within 30 minutes of Framingham, MA.
  • You can work from home. And our office. And wherever you’re needed. You’ll work reasonable hours, but you have a 24/7 mindset. You get the point.

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