Executive Assistant

About The Role & Team

Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence and advise on tech questions? If yes, then the Executive Secretary, Learning & Talent Solutions position at The Walt Disney Company might be right for you!

You would be an integral part of the organization that is responsible for the development of Career Development and Talent Management philosophies, processes, and tools, leading the work from concept stage through implementation and measurement. This is the team that focuses on reinvention, continuous improvement, and creating new ways to enable employees to have the career they want. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.

This position supports the VP, Talent Management, VP, Career Development and Director, Talent Strategy.

What You Will Do

• Provide day-to-day administrative support to two VPs and a Director
• Act as the lead office support for the Burbank LTS office, including general office management like snack and supply orders, catering, room bookings, etc.
• Interact with a wide variety of internal and external partners on behalf of leadership and the team
• Handle travel arrangements and trip oversight for VPs, Director and team members
• Thoughtfully manage complex calendars over multiple time zones
• Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
• Plan and coordinate corporate events from conception to execution
• Partner effectively with peers to ensure effective distribution of work and office coverage
• Learn about the key priorities of the Talent Solutions function in order to anticipate and plan for required work
• Assist with process management of executive talent assessment and action planning
• Build PowerPoint presentations for executive audiences
• Build Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
• Manage payment and tracking for consultant contracts, provide leaders ongoing status updates
• Lead assigned parts or all of semi-complex projects in support of Talent Solutions
• Pull reports and maintain databases as needed
• Gather, coordinate, categorize, interpret and conceptualize information and data
  
  
  

Required Qualifications & Skills

• Minimum of 6 years’ experience supporting leaders within corporate environments or equivalent skills/experience
• Outstanding technological acumen, with a focus on continuous skills growth
• Demonstrated ability to handle highly confidential and sensitive information
• Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
• Advanced proficiency in Microsoft Outlook, PowerPoint and Word, with a strong working knowledge of Adobe and Excel
• Highly meticulous, organized, approachable, and friendly
• Willingness and ability to proactively improve existing processes
• Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
• Committed to develop trusting and supportive working relationships with team and peers
• Accurate typing speed of 50 WPM
• Availability to work overtime without prior notice
  
  
  

Preferred Qualifications

• Experience in an HR environment
  
  
  

Disability accommodation for employment applications

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email [email protected] with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

The hiring range for this position in Burbank, CA is $64,300.00 to $86,200.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.