Secretary (OA)

Summary

This position is located in a State office, Natural Resources Conservation Services (NRCS), United States Department of Agricultural (USDA).

The primary purpose of this position is to serve as secretary to the assigned organizational unit in the State Office, and to serve as the principal office administrative support position for the supervisor, related State Office staff and employees throughout the State.

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Duties

• Performs various duties in the areas of personnel, budget, timekeeping, travel, procurement, realty management and information processing.
• Serves as liaison with the administrative staff at the State Office.
• Tracks suspense dates for Ag Learn, training, employee performance, awards, and other administrative actions.
• Serves as a timekeeper, verifies timesheets for accuracy and makes corrections as
• Maintains records of expenses and monitors/tracks the NRCS budget, allocations, and expenditures for travel, training, supplies, equipment, leases and vehicles.
  
  

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Requirements

Conditions of Employment

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check. If selected you will be sent instructions on obtaining fingerprints. Please note we are not able to reimburse any fees incurred for fingerprints.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/.
• Must possess and maintain a valid state motor vehicle operator's license for the type of vehicle(s) operated to perform the duties of this position.
• A fully qualified typist is required, able to type 40 words per minute with 3 or fewer errors.
  
  

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level(s) in which you are applying:

Specialized Experience at the GS-06: One or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-05 grade level in the Federal service, performing the following duties:

• scheduling appointments, meetings and conferences;
• preparing and reviewing outgoing correspondence to ensure proper format; and
• proofreading and editing correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
  
  

Specialized Experience at the GS-07: One or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-06 grade level in the Federal service, performing the following duties:

• Using software to create various documents, reports and correspondences;
• Screening all calls and routing important matters to managers; and
• assisting with procuring supplies, equipment, and services for an organization.
  
  

(Your resume must CLEARLY demonstrate this experience) IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The OPM Qualification Standards for this position can be found at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Education

This job does not have an education qualification requirement.

Additional information

If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.

This position may be eligible for telework within the local commuting area of the position and other flexible work arrangements. Other flexibilities are possible dependent upon availability and/or the position and its associated duties. Employee participation is at the discretion of the supervisor.

PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following:

• If called for an interview, applicants must be available to interview within 3 business days of being contacted.
• If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline.
• Recruitment and/or relocation incentives may be authorized; Management may authorize superior qualifications & enhanced annual leave for applicants who are deemed to be highly qualified.
• Relocation expenses may be authorized as allowable by Federal Travel Regulations (FTR) and USDA policy.
  
  

The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the USDA with selection priority over other candidates for competitive service vacancies. If your Agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/rif/employee_guides/career_transition.asp#ctap

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• Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Natural Resources Conservation Service

1400 Independence Ave SW

Washington, DC 20250

US