Contract Administrator - Grade 10 - $54,888 ~ $76,842 ~ $98,797
Delaware River Port Authority Police Department
Date: 2 weeks ago
City: Camden, NJ
Contract type: Contractor
This position will be posted from November 4, 2024 to November 18, 2024 by 4:00pm.
Must be able to pass a drug and alcohol test and a background check.
DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.
Please check your spam or clutter for any emails regarding this selection process.
Basic Purpose Of Position
Ensure the accurate preparation and maintenance of all of DRPA contract and consultants’ processes in accordance with FTA and other federal requirements, for federally funded contracts and DRPA by-laws, rules and policies and best practices for all contracts. Duties include examination of costs, performance requirements, and delivery schedules to ensure completeness and accuracy.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.
Major Responsibilities And Duties
DESCRIPTION OF TASK
Formulates Requests for Proposals and requests for qualifications. Prepare bids and other exhibits that may be required. Analyzes contract documents to ensure proper compliance with federal, state, and local regulations and corporate policies.
Uses data such as labor and materials' costs to project how much it will cost to acquire a service and to help determine whether the project should be undertaken. Researches the reputation and history of suppliers so as to award contracts to those who meet the DRPA’s needs. Negotiates, administers, extends, terminates and renegotiates contracts with suppliers. Approves or rejects requests for deviations from contract specifications and delivery schedules. Arbitrates claims and complaints occurring in performance and completion of contracts.
Develops and disseminates reports required by DRPA senior management and department heads and federal, state and local agencies by analyzing and compiling statistical data. Generates the quarterly progress and expenditure reports submitted to the Federal Transit Agency (FTA). Interfaces with FTA personnel as a key participant by handling planning, audit and compliance issues. Prepares periodic contract budget and status tracking reports for contractor related activities. Monitors, inputs and maintains contract and proposal status databases.
Process invoices and reconcile problems related to invoice discrepancies using knowledge of contract accounting and grant management.
Oversees all aspects of the construction and consulting contracts by acting as liaison to consultants and contractors and helping to surface and resolve issues and ensure performance and compliance with specifications in the contract.
Perform file maintenance of contracts, correspondence, schedules, changes, supplemental agreements, insurance and indemnification issues.
Monitors completion and distribution of contracting for professional services forms to initiate new proposal activity.
Perform Other Related Duties As Required And Assigned.
Core Value Competencies
Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.
Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region.
Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.
Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.
Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.
Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others.
Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods and solutions to support the mission and objectives of the Authority.
Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.
Self-Development: We take steps to ensure continued learning and professional growth.
Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions.
Supervisory Responsibilities
N/A
Education/Training/Experience
Required:
The following section of the job description is used to identify the overall working context in which your job is performed. These questions are included because environmental working conditions and physical effort are an important element in some jobs.
ENVIRONMENTAL WORKING CONDITIONS
How Often: (check the appropriate box)
Occasionally = Less than 1/3 of the time
Frequently = From 1/3 to 2/3 of the time
Constantly = More than 2/3 of the time
How much exposure to the following environmental conditions does this job require?
None
Occas
Freq
Const
x
Normal office situation
x
Wet or humid conditions (non-weather)
x
Work near moving mechanical parts
x
Work in high, precarious places
x
Fumes or airborne particles
x
Toxic or caustic chemicals
x
Outdoor weather conditions
x
Extreme cold (non-weather)
x
Extreme heat (non-weather)
x
Risk of electrical shock
x
Risk of radiation
Select the level of noise that is typical in the work environment for this job.
x
Very Quiet Conditions
x
Quiet Conditions
x
Moderate Noise
x
Loud Noise
x
Very Loud Noise
PHYSICAL EFFORT
How much on-the-job time is spent performing the following physical activities?
None
Occas
Freq
Const
x
Stand
x
Walk
x
Sit
x
Stoop, kneel, crouch or crawl
x
Climb or balance
x
Reaching by extending hand(s) and/or arm(s) in any direction
x
Uses hands to finger, handle, or feel
x
Talk or good hearing
x
Taste or smell substances worked with on the job
Does this job require that weight be lifted or force be exerted? If so, how much and how often?
x
Lifts weight or exerts force up to 10 pounds
x
Lifts weight or exerts force of 11 to 25 pounds
x
Lifts weight or exerts force of 26 to 50 pounds
x
Lifts weight or exerts force of 51 to 100 pounds
x
Lifts weight or exerts force more than 100 pounds
Select the specific vision requirements of this job.
x
Close vision
x
Distance vision
x
Peripheral vision
x
Depth perception
x
Ability to adjust focus
Note: The above statements are intended to describe the general nature and level of work being performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this job.
Please check your spam or clutter for any emails regarding this selection process.
EEO/AA/DVM
Must be able to pass a drug and alcohol test and a background check.
DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.
Please check your spam or clutter for any emails regarding this selection process.
Basic Purpose Of Position
Ensure the accurate preparation and maintenance of all of DRPA contract and consultants’ processes in accordance with FTA and other federal requirements, for federally funded contracts and DRPA by-laws, rules and policies and best practices for all contracts. Duties include examination of costs, performance requirements, and delivery schedules to ensure completeness and accuracy.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.
Major Responsibilities And Duties
DESCRIPTION OF TASK
Formulates Requests for Proposals and requests for qualifications. Prepare bids and other exhibits that may be required. Analyzes contract documents to ensure proper compliance with federal, state, and local regulations and corporate policies.
Uses data such as labor and materials' costs to project how much it will cost to acquire a service and to help determine whether the project should be undertaken. Researches the reputation and history of suppliers so as to award contracts to those who meet the DRPA’s needs. Negotiates, administers, extends, terminates and renegotiates contracts with suppliers. Approves or rejects requests for deviations from contract specifications and delivery schedules. Arbitrates claims and complaints occurring in performance and completion of contracts.
Develops and disseminates reports required by DRPA senior management and department heads and federal, state and local agencies by analyzing and compiling statistical data. Generates the quarterly progress and expenditure reports submitted to the Federal Transit Agency (FTA). Interfaces with FTA personnel as a key participant by handling planning, audit and compliance issues. Prepares periodic contract budget and status tracking reports for contractor related activities. Monitors, inputs and maintains contract and proposal status databases.
Process invoices and reconcile problems related to invoice discrepancies using knowledge of contract accounting and grant management.
Oversees all aspects of the construction and consulting contracts by acting as liaison to consultants and contractors and helping to surface and resolve issues and ensure performance and compliance with specifications in the contract.
Perform file maintenance of contracts, correspondence, schedules, changes, supplemental agreements, insurance and indemnification issues.
Monitors completion and distribution of contracting for professional services forms to initiate new proposal activity.
Perform Other Related Duties As Required And Assigned.
Core Value Competencies
Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.
Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region.
Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.
Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.
Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.
Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others.
Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods and solutions to support the mission and objectives of the Authority.
Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.
Self-Development: We take steps to ensure continued learning and professional growth.
Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions.
Supervisory Responsibilities
N/A
Education/Training/Experience
Required:
- High School Diploma or General Education Degree (GED).
- Four (4) years of contract administration or procurement experience.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Experience using project analysis and automated project management tools.
- Bachelor of Science in Business Administration, Accounting.
- Experience working at a mid-sized or large transit agency.
- Experience in administering federally funded contracts.
- Knowledge of current public sector procurement procedures, guidelines, and regulations.
- Experience with procurement related software applications.
- Certification in Contracts Management or Project Management.
The following section of the job description is used to identify the overall working context in which your job is performed. These questions are included because environmental working conditions and physical effort are an important element in some jobs.
ENVIRONMENTAL WORKING CONDITIONS
How Often: (check the appropriate box)
Occasionally = Less than 1/3 of the time
Frequently = From 1/3 to 2/3 of the time
Constantly = More than 2/3 of the time
How much exposure to the following environmental conditions does this job require?
None
Occas
Freq
Const
x
Normal office situation
x
Wet or humid conditions (non-weather)
x
Work near moving mechanical parts
x
Work in high, precarious places
x
Fumes or airborne particles
x
Toxic or caustic chemicals
x
Outdoor weather conditions
x
Extreme cold (non-weather)
x
Extreme heat (non-weather)
x
Risk of electrical shock
x
Risk of radiation
Select the level of noise that is typical in the work environment for this job.
x
Very Quiet Conditions
x
Quiet Conditions
x
Moderate Noise
x
Loud Noise
x
Very Loud Noise
PHYSICAL EFFORT
How much on-the-job time is spent performing the following physical activities?
None
Occas
Freq
Const
x
Stand
x
Walk
x
Sit
x
Stoop, kneel, crouch or crawl
x
Climb or balance
x
Reaching by extending hand(s) and/or arm(s) in any direction
x
Uses hands to finger, handle, or feel
x
Talk or good hearing
x
Taste or smell substances worked with on the job
Does this job require that weight be lifted or force be exerted? If so, how much and how often?
x
Lifts weight or exerts force up to 10 pounds
x
Lifts weight or exerts force of 11 to 25 pounds
x
Lifts weight or exerts force of 26 to 50 pounds
x
Lifts weight or exerts force of 51 to 100 pounds
x
Lifts weight or exerts force more than 100 pounds
Select the specific vision requirements of this job.
x
Close vision
x
Distance vision
x
Peripheral vision
x
Depth perception
x
Ability to adjust focus
Note: The above statements are intended to describe the general nature and level of work being performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this job.
Please check your spam or clutter for any emails regarding this selection process.
EEO/AA/DVM
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