Contracts Officer

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times
• Accountability: Responsible to each other and the community
• Resilience: Adapt in the face of adversity
• Excellence: Achieve and maintain the highest quality
• Service: Innovate to meet evolving needs
  
  

Duties

Under general supervision, with latitude for independent initiative and decision making, performs work of moderate difficulty in purchasing goods, services and/or construction, and in processing procurement documents and contracts. Duties will include but are not limited to:

• Procures all types of goods, services, construction, and construction-related services, in compliance with the PPB Rules, Comptroller's directives, and agency procedures.
• Oversees and manages pre-solicitation review activities.
• Coordinates workflow for procurement actions.
• Evaluates solicitation documents and works with the program end users in the development of solicitation requirements to ensure conformity to agency requirements and federal/state/city mandates.
• Review bid/proposal documents submitted by offerors to ensure conformity to solicitation requirements and makes recommendations for award on the basis of offeror’s responsiveness and responsibility.
• Makes determinations for appropriate procurement method to ensure the most cost-effective means for obtaining necessary goods and/or services.
• Makes recommendations for contract awards, modifications, emergency purchases, and extensions of time to contracts.
• Consults with and advises the ACCO and programs on issues relating to procurement actions, including decisions for the most cost-effective method for obtaining goods and services.
• Monitors all assigned procurements to ensure that deadlines are consistently met, and processing continues without major delays.
• Utilizes FMS, PASSPort, and other electronic tracking systems, as required.
• Conducts investigations pertaining to vendor responsibility decisions using PASSPort system and other resources to confirm vendor's capability, business integrity, and vendor performance.
• Assists in the development of procedures for contract administration and procurement activities.
• Prepares reports in response to requests for the Mayor’s Office of Contract Services (MOCS).
• May serve as agency liaison, or backup, to the NYC Office of MWBE and Department of Small Business Services (SBS) for activities related to MWBE and subcontractor utilization.
• Performs special projects and related work as required.
  
  

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
• A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.
  
  

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is required within 90 days of appointment. However, City employees in certain titles who have worked for the City 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $66,066.00 – $105,000.00