Human Resource Assistant

Passionate about people and poised for success, I’m an aspiring HR Assistant ready to make a positive impact!

Job Description

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. As a Human Resources Generalist, you will assist with the day to day functions of the human resources department.

Qualifications

• Associate’s degree in Human Resources or a related field or equivalent work experience
• Two years’ experience in human resources or a related field
• General knowledge of employment laws and practices
• Experience in the administration of benefits and compensation programs
• Experience in recruitment
• Database management and record keeping
• Effective oral and written communication
• Evidence of the practice of a high level of confidentiality
• Excellent organizational & accuracy skills
  
  

Essential Functions

• Perform excellent service to all members, staff, volunteers and guests.
• Build relationships by using names and initiating conversations with all members, staff, volunteers and guests.
• Communicate with supervisor, staff, members, guests, and volunteers in a clear, concise and positive manner while using Listen First skills.
• Understands, supports and is committed to the YMCA cause and our role in the community as a leader in Youth Development, Healthy Living and Social Responsibility.
• Understands, follows and demonstrates the Y Competencies listed below.
• Attend all required department meetings/trainings.
• Punch in and out for required shifts and review time card to verify accuracy.
• Notify supervisor in advance when unable to work scheduled shift.
• Responsible for assuring high standards of program quality, and safety in accordance with YMCA safety and risk management policies.
• Follow all policies and procedures as set forth in the employee handbook, department handbook and the emergency response plan manual.
• Act as a positive role model while implementing YMCA character development and following the four core values of Caring, Honesty, Responsibility, and Respect.
• Works in conjunction with the Director of Human Resources to insure all Human Resources policies for the organization are followed with regard to employee relations and benefits.
• Provides customer service and act as a point of contact for employees and directors with questions and concerns.
• Maintains and coordinates employee files and records according to state and federal laws.
• Maintains and coordinates volunteer files, and monthly/annual volunteer hours.
• Conduct employee verifications (via phone, mail or email).
• Conducts all new employee orientations and oversee the process including NEO packets, scheduling rooms, LOC & Safety trainers, etc.
• Administers and tracks all background checks and National Sex Offender Registry on all new hires and annually as needed.
• Assist with annual benefits meeting and paperwork processing as needed.
• Manage the birthday, anniversary and employee recognition programs.
• Track new hire follow up forms (quarterly & annual summaries), LOC survey forms, monthly wellness forms (monthly winner/annual wellness hours).
• Oversee the employment & volunteer application process.
• Review all new hire information in payroll system on daily basis as completed by payroll specialist.
• Spot check employee files on a monthly basis.
• Track and monitor CPR certifications for all directors within Paycom/Excel
• Order nametags and business cards as needed.
• Assist the Director of Human Resources in developing and implementing a comprehensive recruitment plan to meet staffing needs and organization priorities.
• Market and advertise employment opportunities to reach a diverse and qualified pool of internal and external candidates.
• Create weekly job postings, keep employment website and other external electronic job postings current including social media and manage employee referral program.
• Develop and maintain effective relationships with professional networks including all area colleges and high schools to sources qualified candidates.
• Organize and execute college recruitment programs including job fairs.
• Assist supervisors as necessary with hiring and onboarding such as phone interviews and/or reference checking.
• Assist Director of Human Resources in other HR related areas such as compensation, benefits, safety, training and employee wellness.
• Experience with Paycom or payroll software
• Perform other related duties as assigned by your supervisor or CEO.
  
  

Cause-Driven Leadership Competencies

• Change Leadership: Facilitates, co-creates, and implements equitable change for the good of the organization and/or community.
• Engaging Community: Builds bridges with others in the community to ensure the Y’s work is community-focused and welcoming of all, providing community benefit.
• Philanthropy: Secures resources and support to advance the Y’s work.
• Volunteerism: Engages volunteers and promotes social responsibility at all levels of the organization.
• Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community.
• Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.
• Inclusion: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
• Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment.
• Fiscal Management: Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model.
• Functional Expertise: Executes superior technical skills for the role.
• Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community.
• Program/Project Management: Ensures program or project goals are met and intended impact occurs.
• Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.
• Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations.