Development Assistant

REPORTS TO: Associate Director of Development

Full-time position

The Development Assistant is an integral member of the Development Department and provides critical support to plan and execute special events for members and donors; expand the Museum's revenue sources; and provide general administrative support to the department.

Donor Events:

• Work with colleagues to plan and execute events such as exhibition opening receptions and dinners, membership tours, the black-tie Director's Dinner, and annual Heritage Society Brunch
• Prepare invitations, guest lists, catering, décor, and follow-up as directed
• Launch special programs for Premier Members
• Support annual Art Party of the Year fundraising gala, including:
• Auction management, including soliciting items, managing database, digital uploads, item distribution and fulfillment, gift acknowledgments
• Oversee ticketing, including registrations, contribution, processing, gift receipting
• In consultation with event coordinator, support logistics, volunteer recruitment and scheduling, liaise with event committee, event follow-up

Donor Engagement:

• Assist with executing departmental strategies for donor communications to cultivate, solicit, steward, and thank major donors
• Assist with large mailings and other fundraising and communications campaigns, including direct mail and e-mail
• Conduct research to identify and steward prospective new sources of funding (corporate, foundation, and individual)

Administration/Miscellaneous

• Process contributions and issue tax receipts/gift acknowledgments promptly
• Fulfill requests for auction/raffle donations to area non-profits
• Prepare materials for meetings and take minutes as needed
• Maintain hard copy and electronic files
• Adhere to data entry procedures for constituent records in donor database
• Maintain event supplies, monitor inventory, and manage physical upkeep of departmental areas
• Other duties as assigned

Minimum Qualifications:

• This position is an in-person position
• Bachelor's degree required; 2 years of administrative experience
• Proficiency with Microsoft Office Suite, including experience with mail merges
• Ability to work within a relational donor database to enter data, extract datasets, create mail merges, and generate reports
• Strong organizational skills with a high attention to detail
• Able to manage multiple tasks, prioritize, and meet deadlines consistently.
• Professional demeanor, with warm and friendly approach, confident, and comfortable working with a broad constituent base, gets along well with others
• Sensitivity handling confidential information
• Collaborative outlook and strong customer service orientation, in a fast-paced work environment
• Excellent verbal and written communication skills with experience editing and proofreading
• Ability to work occasional evenings and weekends as needed