HRIS Specialist - Grade 9 - $47,728 ~ $66,820 ~ $85,911

This position will be posted from November 12, 2024 to November 25, 2024 by 4:00pm.

Must be able to pass a drug and alcohol test and a background check.

DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.

Please check your spam or clutter for any emails regarding this selection process.

Basic Purpose Of Position

The purpose of this position is to compile, evaluate, maintain and present human resource data/information relative to an employees’ lifecycle and assist the Director and Administrators of Human Resource Services with meeting the human resource needs of the Organization. Assists in the analysis and improvement of daily activities associated with various HRS processes and programs.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Major Responsibilities And Duties

DESCRIPTION OF TASK

Manage and maintain Human Resource Information System (HRIS) and other databases and records by entering, updating, distributing, and retrieving employee information relative to an employee’s life cycle. Update organizational structure in the HRIS and send notification to affected employees and management as required.

Record changes to an employee’s status (e.g., change of address, promotions, leave balances, transfers, rate increases, terminations, tax impact changes etc.) and forward notification to affected employees and management as required.

Serve as Lead Time Administrator by managing the weekly time entry validation process which includes ensuring base time is entered for the workforce and submitted to Payroll in a timely and orderly fashion. Receive, troubleshoot and resolve time entry questions/issues from Time Administrators, managers, employees and payroll staff. Work to resolve any issues that impact payroll as part of the validation process. Provide guidance and direction to departmental Time Administrators. Manage the email box for Time Administrator for inquiries and requests for assistance.

Serve as backup to the Administrator, Compensation/HRIS in the administration and maintenance of the compensation reports, all monthly Board and CEO reports and other employee data.

Assist the Administrator, Compensation/HRIS as directed by the Director, Human Resource Services and Administrator, Compensation/HRIS in compiling and analyzing data and preparing and distributing reports, correspondence, special projects and related information in assessing needs of the Organization.

Serve as the HRS liaison to the Pennsylvania State Employees’ Retirement System (SERS) which includes data entry relative to the employee life cycle (i.e., pension plan enrollment, address/class election changes, separation, researching and the retrieval of employee information), and the agency debt administration and notification process.

Participate in testing and troubleshooting of the Human Resource Information System as directed by the Director, Human Resource Services and Administrator, Compensation/HRIS including year-end testing in collaboration with organizational stakeholders and consultants as required.

Prepare employment information and verification of wage/salary inquiries. Respond to telephone or written requests for verifications of employment, completion of unemployment claims, and other requests for information (e.g. requests for information from other departments and outside organizations).

Assist in preparation of all Standard Operating Procedures.

Provide support to the Director, Human Resource Services and other HRS Administrators as directed.

Assists in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity.

Perform Other Related Duties As Required And Assigned.

Core Value Competencies

Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.

Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region.

Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.

Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.

Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.

Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others.

Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods and solutions to support the mission and objectives of the Authority.

Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.

Self-Development: We take steps to ensure continued learning and professional growth.

Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions.

Supervisory Responsibilities

This job has no supervisory responsibilities.

EDUCATION/TRAINING

Required

• High school diploma or general education degree (GED).
• Bachelor’s degree in Human Resources, Computer Science, Business Administration OR 4 years’ experience in Human Resources.
• Minimum of 2 years progressive experience in field of human resources.
• Minimum of 2 years hands-on experience working with HRIS.
• Proficient in Microsoft Excel, Word, Outlook and Power Point.
  
  

Desired

• Minimum of 2 years hands-on experience working with SAP (ECC).
  
  

Environmental Working Conditions and Physical Effort

The following section of the job description is used to identify the overall working context in which your job is performed. These questions are included because environmental working conditions and physical effort are an important element in some jobs.

ENVIRONMENTAL WORKING CONDITIONS

How Often: (check the appropriate box)

Occasionally = Less than 1/3 of the time

Frequently = From 1/3 to 2/3 of the time

Constantly = More than 2/3 of the time

How much exposure to the following environmental conditions does this job require?

None

Occas

Freq

Const

x

Normal office situation

x

Wet or humid conditions (non-weather)

x

Work near moving mechanical parts

x

Work in high, precarious places

x

Fumes or airborne particles

x

Toxic or caustic chemicals

x

Outdoor weather conditions

x

Extreme cold (non-weather)

x

Extreme heat (non-weather)

x

Risk of electrical shock

x

Risk of radiation

Select the level of noise that is typical in the work environment for this job.

x

Very Quiet Conditions

x

Quiet Conditions

x

Moderate Noise

x

Loud Noise

x

Very Loud Noise

PHYSICAL EFFORT

How much on-the-job time is spent performing the following physical activities?

None

Occas

Freq

Const

x

Stand

x

Walk

x

Sit

x

Stoop, kneel, crouch or crawl

x

Climb or balance

x

Reaching by extending hand(s) and/or arm(s) in any direction

x

Uses hands to finger, handle, or feel

x

Talk or good hearing

x

Taste or smell substances worked with on the job

Does this job require that weight be lifted, or force be exerted? If so, how much and how often?

x

Lifts weight or exerts force up to 10 pounds

x

Lifts weight or exerts force of 11 to 25 pounds

x

Lifts weight or exerts force of 26 to 50 pounds

x

Lifts weight or exerts force of 51 to 100 pounds

x

Lifts weight or exerts force more than 100 pounds

Select the specific vision requirements of this job.

x

Close vision

x

Distance vision

x

Peripheral vision

x

Depth perception

x

Ability to adjust focus

Note: The above statements are intended to describe the general nature and level of work being performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this job.

Must Have The Following

• Strong verbal, written, and presentation skills
• Attention to detail
• Confidentiality
• Accuracy
• Adherence to deadlines
• Ability to multi-task
• Analytical skills
  
  

Please check your spam or clutter for any emails regarding this selection process.

EEO/AA/DVM