IP Legal Billing Specialist

The Company

Dexcom Corporation (NASDAQ DXCM) is a pioneer and global leader in continuous glucose monitoring (CGM). Dexcom began as a small company with a big dream: To forever change how diabetes is managed. To unlock information and insights that drive better health outcomes. Here we are 25 years later, having pioneered an industry. And we're just getting started. We are broadening our vision beyond diabetes to empower people to take control of health. That means personalized, actionable insights aimed at solving important health challenges. To continue what we've started: Improving human health.

We are driven by thousands of ambitious, passionate people worldwide who are willing to fight like warriors to earn the trust of our customers by listening, serving with integrity, thinking big, and being dependable. We've already changed millions of lives and we're ready to change millions more. Our future ambition is to become a leading consumer health technology company while continuing to develop solutions for serious health conditions. We'll get there by constantly reinventing unique biosensing-technology experiences. Though we've come a long way from our small company days, our dreams are bigger than ever. The opportunity to improve health on a global scale stands before us.

Meet the team:

This position will report to the Director, IP Operations & Compliance.

Broadly, you’ll be responsible for handling budget and billing activities relating to IP activities including generating reports, analyzing data to support budgets and forecasting, and leading invoicing processes, external disbursements and Outside Counsel Management activities. This role requires being a collaborative team player who is detail-oriented and can effectively interact with external vendors and with colleagues across all levels of the Legal Division, including senior Legal leadership.

You will be expected to work with technology such as electronic billing and spend analytics as it related to matter management and IP overall reporting. This includes working with others to customize vendor software for Dexcom-specific needs.

You will be responsible for ensuring invoices from law firms and legal vendors comply with billing guidelines, ensuring annual guideline reviews are conducted and communicated to the various legal vendors, ensuring invoices are properly paid, and ensuring that delays and issues are timely and appropriately escalated. This position will also make sure ongoing documentation is created and is up to date. The individual will coordinate and ensure periodic reviews of pending reports, annual legal vendor, and rate card reviews are conducted in a timely fashion. You will also be responsible for providing reports for supporting budgeting and forecasting processes and providing the information from our billing program for the legal team to build budgets and processes. You will also be responsible for providing monthly, quarterly and other reporting to track budget and forecasting status. Additionally, you will be responsible for assisting or delivering system training and maintaining system documentation.

Where you come in:

• Proactively review invoices for accuracy and compliance with Dexcom’s billing guidelines
• Adhere to defined Legal invoice review and approval processes and maintain tracking documentation for all invoice related processes.
• Provide timely and accurate support to Dexcom’s Outside Counsel partner billing inquiries.
• Assist in-house Legal staff with invoice review inquiries.
• Complete accurate and timely vendor set-ups and updates
• Contribute to month-end and year-end accrual activities, including reconciliation of rejected invoices.
• Regularly review invoicing processes for improvement opportunities, propose process improvements, and take lead on execution.
• Take initiative to identify and escalate issues, as appropriate, and collaborate with team members to develop issue resolution processes.
• Work closely with Legal Finance and Accounts Payable to ensure timely and accurate invoice processing.
• Understanding of forecasting and budgeting for legal IP group.
• Understanding of budget and actual financial reporting.
• Escalate issues or problems appropriately and timely.
• Support ad hoc invoicing projects and initiatives.
• Take lead on collecting examples and updates for outside counsel billing guidelines documentation and SOPS.
• Work with Director, Legal Ops and vendor liaison to customize software as necessary.

What makes you successful:

• Must have excellent written and verbal communications skills
• Must have excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations
• Must have advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.)
• Intellectually curious with ability to process a great deal of information in a fast-paced environment; willing to take initiative
• Demonstrate integrity to manage sensitive and confidential information
• Ability to present complex information in an accurate and persuasive manner
• Must have strong client service orientation and demonstrated high level of customer focus, independence and initiative
• Should have experience working with vendors to solicit proposals, manage budgets and effectively manage a project from its initiation to delivery
• Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented environment
• Understanding of common alternative fee arrangements (e.g. fixed fees, fee caps, volume discounts)
• Possess deep understanding of AP principles and ensuring compliance with legal billing guidelines
• Understanding of IP prosecution and IP Litigation case trajectory

Preferred Qualifications:

• 5+ years of invoicing experience
• Working knowledge of Legal e-billing systems/software preferred
• Brightflag experience preferred but not required.
• Anaqua IPMS experience preferred, but not required.

What you’ll get:

• A front row seat to life changing CGM technology. Learn about our brave #dexcomwarriors community .
• A full and comprehensive benefits program.
• Growth opportunities on a global scale.
• Access to career development through in-house learning programs and/or qualified tuition reimbursement.
• An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.

Travel Required:

• 0-5%

Experience and Education Requirements:

• Typically requires a minimum of 4-6 years of related experience and High School diploma/certificate or equivalent.

• 5-7 years increasing responsibilities working in a Legal Organization
• 5+ years in IP billing
• 5+ years supporting legal budgeting and billing, with at least 3 years in IP billing
• Experienced in Microsoft Products like Outlook, Excel, Word, PowerPoint
• Experience with electronic billing, matter management, databases, data mining & analytical software tools
• Demonstrated leadership and project management in cross-functional projects

Please note: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Dexcom’s AAP may be viewed upon request by contacting Talent Acquisition at [email protected].

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dexcom Talent Acquisition at [email protected].

View the OFCCP's Pay Transparency Non Discrimination Provision at this link .

Meritain, an Aetna Company, creates and publishes the Machine-Readable Files on behalf of Dexcom. To link to the Machine-Readable Files, please click on the URL provided: https://health1.meritain.com/app/public/#/one/insurerCode=MERITAIN_I&brandCode=MERITAINOVER/machine-readable-transparency-in-coverage?reportingEntityType=TPA_19874&lock=true

To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Dexcom. Only authorized staffing and recruiting agencies may use this site or to submit profiles, applications or resumes on specific requisitions. Dexcom does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to the Talent Acquisition team, Dexcom employees or any other company location. Dexcom is not responsible for any fees related to unsolicited resumes/applications.

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