Site File Manager

Posting Summary

Logo Posting Number STA00846PO24 Job Family Program Management Job Function Program Management USC Market Title Program Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/133640 Job Level P2 - Professional Business Title (Internal Title) Site File Manager Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS South Carolina Institute of Archaeology and Anthropology State Pay Band 6 Approved Starting Salary $54,165 Advertised Salary Range $54,165 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Monday – Friday, 8:30am – 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Other Professional

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Under the general supervision of the State Archaeologist, the Site Files manager shall manage the South Carolina State Site Files Program, pursuant to SC Code of Laws 60-13-210. This includes site form data intake, quality control, assignment of state site numbers, interface with Archsite, resolving data conflicts, and assisting SCIAA staff and external users with any issues. Implement strategic planning and grant writing. Serves as an intermediary with the state’s professional archaeological community for the site files program and its data.

Job Related Minimum Required Education And Experience

Requires a bachelor’s degree and 2 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications

Required Certification, Licensure/Other Credentials Preferred Qualifications

Master’s degree in geography, library and information science, or anthropology with with at least one year experience in database management and GIS, experience managing large-scale archaeological data, and at least 1 year of archaeological field experience.

Knowledge/Skills/Abilities

The position requires an in-depth knowledge of Geographic Information Systems, relational databases, the management of big digital data, and site file management, as well as a sound understanding of South Carolina’s professional archaeological standards. Good communication skills are essential.

Job Duties

Job Duty

Manage the state-mandated South Carolina State Archaeological Site files program, including strategic planning, grant writing, and serving as an interface with the state’s professional archaeological community for the site files program and its data.

Essential Function Yes Percentage of Time 30 Job Duty

Maintain a digital intake system for capturing site form data. Create and maintain a form and relational database that allows users to input site file data remotely, captured in a relational database whose data can be uploaded to ArchSite.

Essential Function Yes Percentage of Time 20 Job Duty

Conduct an accuracy check on all site form information, confer with site form submitter to address any problems, assign official site numbers, upload the site file to ArchSite and file a paper copy in the physical site files at SCIAA.

Essential Function Yes Percentage of Time 20 Job Duty

Resolve problems with legacy site forms and integrate the data into ArchSite. When practical, work in cooperation with the ArchSite System Administrator to update ArchSite with revisits and revised legacy site forms, and, if necessary, coordinate with site form submitters to address missing or incorrect data.

Essential Function Yes Percentage of Time 15 Job Duty

Maintain the SC Archaeology Bibliography. Ensure newly submitted reports are scanned and copies uploaded to ArchSite and shared with the SCIAA Curator. When possible, scan, upload, and share legacy reports.

Essential Function Yes Percentage of Time 10 Job Duty

Contributes to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned by Supervisor.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 01/01/2025 Job Open Date 10/29/2024 Job Close Date 01/15/2025 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by January 15, 2025.

Quicklink for Posting https://uscjobs.sc.edu/postings/177572 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.