Graduate Academic Advisor

Posting Summary

Logo Posting Number STA00983PO24 Job Family Academic and Career Counseling Job Function Academic Advising USC Market Title Academic Advisor Link to USC Market Title https://uscjobs.sc.edu/titles/131715 Job Level P2 - Professional Business Title (Internal Title) Graduate Academic Advisor Campus Columbia Work County Richland College/Division College of Education Department CED College of Education State Pay Band 5 Approved Starting Salary $41,258 Advertised Salary Range Salary commensurate with qualifications. Location of Vacancy Columbia, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Standard working schedule: 8:30am – 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Student Services

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

The Graduate Academic Advisor will provide advisement for assigned graduate students in the College of Education. Assist students with navigating university processes. Monitor and maintain student records of milestones met in progression to degree. Check student records for eligibility for progression in assigned programs. Coordinate and facilitate recommendations for admission for all applicant files to graduate programs. Maintain communication with program coordinator and/or faculty regarding admissions and academic information related to advising.

Job Related Minimum Required Education And Experience

Requires a bachelor’s degree and 2 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications

Required Certification, Licensure/Other Credentials Preferred Qualifications

Masters degree in Student Services or related field, or bachelor’s degree and 2 years experience. Teaching experience and/or USC advising experience preferred.

Knowledge/Skills/Abilities

Ability to understand and clearly communicate to others the assigned program requirements. Ability to successfully communicate information in one-on-one situations, group settings, and through electronic communications. Ability to work with various office and University information systems.

Job Duties

Job Duty

Work with the COE Graduate Directors, Gamecock EdQuarters staff, and faculty program coordinators to oversee accuracy in candidate admission and progression in assigned graduate programs in accordance with policies and procedures of the Graduate School and the College of Education. Ensure that appropriate faculty, the COE Graduate Directors, and Gamecock EdQuarters staff have reviewed and approved actions before completing any admission or progression process.

Essential Function Yes Percentage of Time 30 Job Duty

During advisement periods, communicate with assigned students and provide advisement on course work and all progression requirements. Throughout the year, provide advisement and assistance to assigned advisees when needed, ensuring that progression requirements are being met. Monitor required paperwork (programs of study, comprehensive exam verification form, dissertation signature and approval form, qualifying exam verification form, concurrent enrollment form, transfer credit request form, etc.) and ensure that it is filed at the appropriate time to meet College and Graduate School requirements. Assist assigned advisees with registration, financial aid, fees, and other university processes when appropriate.

Essential Function Yes Percentage of Time 30 Job Duty

Monitor assigned advisees from admission through their progression in the assigned programs. Complete formal progression and graduation checks at appropriate times of the year and work with the Graduate School to coordinate maintenance of records. Notify students and program faculty of eligibility. Work closely with program coordinators and other designated program faculty in assigned programs to ensure accurate communication of information to students and to facilitate the review of course substitution/transfer requests, program academic petitions, and other similar student requests.

Essential Function Yes Percentage of Time 20 Job Duty

Ensure that student correspondence and paperwork are housed in the student’s electronic file to reflect an accurate record of the student’s progress. Work with Gamecock EdQuarters student services support staff to ensure that the electronic database is maintained properly for the programs assigned and maintain entry of records as needed. Contribute to overall unit goals by completing additional duties as assigned or required.

Essential Function Yes Percentage of Time 20

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 12/20/2024 Job Close Date 02/03/2025 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by February 3, 2025.

Quicklink for Posting https://uscjobs.sc.edu/postings/180982 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.