Deputy Clerk of Circuit Court I

Position Information

Working Title of Vacant Position Deputy Clerk of Circuit Court I
Job Type Full Time
Posting Type Public
Number of Vacancies 1
Department CIRCUIT COURT CLERK
Division CIRCUIT COURT CLERK
Requisition Number 2024551
Number of hours worked per week 40 hours
Work Schedule 8:00 am- 5:00 pm Monday – Friday
NOTE: Compressed Schedule is offered
Work Site Location 307 Albemarle Drive Suite 300A
Position Driving Requirement O - Occasional
Pay Grade GE04
Pay Basis Semi-Monthly
Advertised Salary $36,900 or based on qualifications
Job Description The Deputy Clerk I will start in criminal division and eventually could be cross trained for civil division. This class is responsible preparing and differentiate all necessary paperwork to reflect motions for discovery, orders for discovery and judge’s orders whether in criminal or civil proceedings. This will allow our supervisors to manage effectively, efficiently for the Clerk’s office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk I must multitask in order to be able to start and stop what they are doing The Deputy Clerk I, involves entering various data and involving organizing and maintaining information into state computer systems i.e., circuit court management system, circuit imaging system, financial accounting system. Responsible for researching guidelines, departmental records and updating correctly cases. Also composing and indexing a variety of routine documents but not limited to: i.e., subpoena, subpoena duces tecum. Tasks but not limited to: inmate mail processing (responses, request and scanning), receipt any cash bonds, new case entry and processing, assign new case numbers and distribute list to Commonwealth’s Attorney, general district and juvenile domestic relations courts Prepares reports, correspondence, forms and other legal documents as required, including filing and scanning documents appropriately. Receive, distribute, and process incoming mail and prepare outgoing documents for postal service. Must be able to work with customers whether front counter, telephone or written requests. Customer service is a must and attention to details The Deputy Clerk I develops work methods and sequences under general supervision

Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in office technology, business administration or a closely related field.

EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of one year of related, full-time equivalent experience.

SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties
Preferred Qualifications

• Preferably have circuit court experience but will train having prior general or juvenile domestic court experience.
• Able to work with customers to do computer research and analysis.
• Must be efficient in keying, indexing or typing accurately minimum 60 wpm.
• Computer proficiency is preferred and attention to details is a must, i.e. data entry.
• VCIN background checks experience is helpful.
• Attention to detail in order to avoid critical mistakes and has judgment with extraordinary consistency.
• Capable of cross-training within the criminal and civil divisions.
• Proficient in all Microsoft and Excel Technology, including CCMS and FAS knowledge.
• Ability to draft legal documents.
• Accurately able to multi-task at a high volume
Experienced in handling confidential paperwork

Posting Detail Information

Job Open Date 12/10/2024
Job Close Date
Open Continuous Yes
Special Instructions to Applicants The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree
Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Frequently- From 1/3 to 2/3 of the time
Sitting Continuously- 2/3 or more of the time
Walking Frequently- From 1/3 to 2/3 of the time
Lifting Frequently- From 1/3 to 2/3 of the time
Lifting Amount Exerting up to 20 lbs
Carrying Frequently- From 1/3 to 2/3 of the time
Carrying Weight Exerting up to 20 lbs
Pushing/Pulling Occasionally- Up to 1/3 of the time
Pushing/Pulling Weight Exerting up to 20 to 50 lbs
Reaching Frequently- From 1/3 to 2/3 of the time
Handling Continuously- 2/3 or more of the time
Fine Dexterity Rarely- Less than 1 hour per week
Kneeling Occasionally- Up to 1/3 of the time
Crouching Frequently- From 1/3 to 2/3 of the time
Crawling Occasionally- Up to 1/3 of the time
Bending Continuously- 2/3 or more of the time
Twisting Frequently- From 1/3 to 2/3 of the time
Climbing Occasionally- Up to 1/3 of the time
Balancing Rarely- Less than 1 hour per week
Vision Continuously- 2/3 or more of the time
Hearing Continuously- 2/3 or more of the time
Talking Frequently- From 1/3 to 2/3 of the time
Foot Controls N = Never
Machines, Tools, Equipment and Work Aids Used none
Protective Equipment Required masks
Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never
Chemical Hazards S = Seasonally
Electrical Hazards N = Never
Fire Hazards N = Never
Explosives N = Never
Communicable Diseases S = Seasonally
Physical Danger or Abuse N = Never
Other S = Seasonally
If Other, Description Covid-19, bomb threats
Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust S = Seasonally
Extreme Temperatures S = Seasonally
Noise and Vibration N = Never
Fumes and Odors S = Seasonally
Wetness/Humidity N = Never
Darkness or Poor Lighting N = Never
Primary Work Location Office Environment
Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Continuously- 2/3 or more of the time
Emergency Situations Occasionally- Up to 1/3 of the time
Frequent Change of Tasks Continuously- 2/3 or more of the time
Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time
Performing Multiple Tasks Simultaneously Continuously- 2/3 or more of the time
Working Closely with Others as Part of a Team Frequently- From 1/3 to 2/3 of the time
Tedious or Exacting Work Continuously- 2/3 or more of the time
Noisy/Distracting Environment Continuously- 2/3 or more of the time
Other Continuously- 2/3 or more of the time
If Other, Description Telephones and customers
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) No

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 2
Maximum Requests 4