24-25 - Doyle - Library Services Intermediate Admin Clerk, 0.2 FTE (8 hpw)

24-25 - Doyle - Library Services Intermediate Admin Clerk, 0.2 FTE (8 hpw)
Doyle Administration Building
Doyle Administration Building

29.25 - 29.25 Hourly Wage

Purpose of Position:

This position provides administrative support for the Library Services Coordinator and the effective management of library funds and materials across the district. This includes but is not limited to supporting the ordering of library materials in alignment with the Wisconsin Common School Fund guidelines and supporting the Library Services team in achieving the goals of the MMSD Library Plan.

Essential Duties and Responsibilities:

• Providing clerical support to the Library Services Department

• Placing and tracking orders for all schools’ library materials using district systems (e.g., Munis). This includes, but is not limited to:

  • Common School Fund purchases for the Library Services Coordinator and LMTS: books, makerspace materials, magazine subscriptions, online database subscriptions, ebook content credit, and library technology

  • Makerspace supplies for all schools, ensuring a streamlined submission process

  • Create database selection documents, budget spreadsheets, and other ordering supports for LMTS

• Managing communication and follow-up regarding the ordering process.

  • Communicate with LMTS, principals, and school secretaries regularly regarding orders

  • Follow up with LMTS as needed regarding order statuses

  • Correspond with vendors to maintain updated information and troubleshoot orders

  • Processing and tracking invoices and payments for all library materials orders

• Supporting the maintenance of an effective library catalog system.

  • Complete various regular updates in the library catalog system

  • Manage the data entry of copy/barcoding information for library materials into the library system, textbook, and media manager databases as needed, including instructions for specific materials and sites

  • Import photos and resources into Destiny

• Provide support for library PD and events as needed

  • Support the organization of materials and lists for PD and events

• Other duties as assigned

Knowledge, Skills, Abilities to perform essential job functions:

• Ability to follow detailed technical steps and communicate information in print form using a variety of formats

• Ability to manage and monitor multiple budgets from varied funding sources

• Demonstrated organizational skills and proven ability to be self-directed

• Ability to manage multiple tasks in a timely and courteous manner

• Excellent communication skills, both written and verbal, along with customer service experience

• Ability to problem-solve effectively and courteously around customer needs.

• Ability to work independently and as part of a team

• Ability to cross-culturally and/or commitment to work toward improving one’s own cultural competence, e.g., valuing difference/diversity, recognizing personal limitations in one’s skills and expertise, and having the desire to learn in these areas

Required Qualifications:

• High school diploma or equivalent

• Experience and proficiency working with a variety of computer programs, including:

  • Word processing: MS Word, Google Docs

  • Database and spreadsheet programs: MS Excel, Google Sheets

  • Presentation platforms: MS PowerPoint, Google Slides

  • Adobe Acrobat

Preferred Qualifications:

• Experience with Tyler Technologies Munis purchasing system

• Previous secretarial or clerical experience, preferably at the administrative level

Physical and Sensory Requirements:

• Tasks involve the ability to exert moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and lifting, carrying, pushing and pulling objects and materials of moderate weight, twenty to fifty pounds

• Ability to operate a variety of office equipment (personal computer, phone, fax, copier)

Environmental Adaptability

• Ability to work under general safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury

• Tasks are regularly performed in safe and comfortable surroundings without exposure to adverse environmental conditions

Disclaimer: This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above. Employees in this position may be required to perform additional job-related tasking as directed by the supervisor.

The Madison Metropolitan School District is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.