Academic Records Assistant - Full-time Temporary

Job no: 496747
Work type: Staff
Location: Grand Rapids, MI 49503
Categories: Staff
Position Title: Academic Records Assistant - Full-time Temporary
Location: Grand Rapids (Kendall)
Department:

92400 - KCAD Academic Affairs

Advertised Salary: $18.87 per hour
Benefits:

Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

KCAD Admin & Staff Benefits

FLSA: Non-Exempt
Temporary/Continuing: Temporary
Part-Time/Full-Time: Full-Time
Union Group: N/A
Term of Position: Less than 9 month
At Will/Just Cause: At Will
Summary of Position:

Assist with the accurate data entry and maintenance of student academic records, academic courses, and provide excellent student/customer-centered service at Kendall College of Art and Design of Ferris State University.

Reports directly to the Dean of Academic Affairs at KCAD.

This position will require the ability to work occasional evenings and weekends for special events such as commencement.

This is a full-time temporary position ending June 30, 2025.

Position Type: Staff
Required Education:

Satisfactory completion of two years of college or equivalent.

• The requirements listed are representative of the knowledge, skill, and/or ability required. • Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered.

Equivalency for education is two years of full-time related work experience equals one year of education.

Required Work Experience:

At least two years of successful work experience performing duties requiring accuracy and attention to detail.

Required Licenses and Certifications:
Physical Demands:

• Office Environment
• Bending
• Carrying
• Reaching
• Sitting
• Twisting
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered:

Bachelor’s degree.

Work experience in higher education.

Experience with Banner.

Essential Duties/Responsibilities:

Provide primary phone, e-mail, and walk-in assistance to students, alumni, parents, faculty, and staff.

Maintain transcript requests information.

Process forms including Authorization to Disclose Information forms and enrollment verifications.

Verify enrollment for VA certifications.

Process guest student applications.

Provide data for the President’s and Dean’s Lists.

Demonstrate an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members.

Support, promote, and develop University student enrollment and retention initiatives.

Perform mid-term and final grade verification.

Enter, edit, and maintain related data in Banner including address changes.

Assist with course registration including student program plan updates and schedule entry.

Assist with commencement and all related activities, including updating and maintaining commencement lists, programs, and information, communication with candidates, ordering and distributing commencement materials, and participating in commencement rehearsal and ceremony.

Process and maintain office forms.

Learn and utilize online advising tool (MyDegree).

Scan and index records in Xtender.

Assist Academic Advisor with transfer student information.

Maintain/update Faculty Advisor lists in Banner.

Prepare and distribute program plans to faculty advisors/program chairpersons.

Create enrollment reports.

Responsible for maintaining the confidentiality of designated information and performing duties with accuracy and in compliance with FERPA and all other applicable laws, policies, and procedures.

Train/assist faculty, staff, and students on / with MyDegree.

Access, update, and maintain Academic Affairs section of KCAD.edu website.

Assist Academic Affairs with other projects and duties as needed.

Perform any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:

Perform general clerical duties such as e-mailing, typing, filing, copying, and faxing.

Maintain related information on website.

Skills and Abilities:

Strong organizational skills.

Demonstrated commitment, experience and understanding for diversity, equity and inclusion.

Proficiency with Microsoft Office.

Ability to learn new data systems and software.

Ability to perform duties independently, self-directed, and responsibly.

Ability to work under pressure and meet deadlines.

Ability to maintain positive interpersonal relationships with a diverse population of students, faculty, staff, parents, and alumni.

Strong typing and grammar skills.

Ability to handle confidential information.

Required Documents:

• Cover Letter
• Resume

Optional Documents: Unofficial Transcript 1
Special Instructions to Applicants:

Transcript 1 (Optional): If applicable, applicants must attach a copy of unofficial transcript of education as outlined in Required Education.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded.

Finalist will be required to submit an official transcript.

Initial Application Review Date:
January 6, 2025
Open Until Position is Filled?: Yes
Posting Close Date:

EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement
Click here to learn more about working at FSU and KCAD

Advertised: 13 Dec 2024 Eastern Standard Time
Applications close: