Controller

Employment Type: Full-Time, Salary, Exempt

Temporary/Permanent: Permanent

Deadline to Apply: This application will remain open for 14 days, ending on December 30, 2024

Rate of Pay: Begins at $100,000.00 annually

Job Purpose

Responsible for oversight of the Accounting Department and financial systems throughout the organization, the Controller ensures the Museum’s business is conducted in compliance with all Federal, State and Local laws, regulations and statutes and in accordance with generally accepted accounting principles (GAAP). This position is intricately involved in daily financial activities, and provides training, guidance and mentorship to accounting staff and other museum staff responsible for financial matters. The Controller works closely with and supports the Executive team by monitoring all financial matters and consistently delivering accurate and timely financial reporting. The Controller directly supervises the Director of Accounting and reports to the President and CEO of the Museum.

Additional Responsibility Job Purpose

Museum Safety Captains are responsible for maintaining records, rehearsing safety drills and practices, and coordinating department needs related to safety and security of both the personnel and collections in spaces they often occupy. As members of a cross-departmental team, Safety Captains help to keep the institution prepared for the variety of natural and human-impacted crises and circumstances that may affect our resources and visitors. Examples of situations that Safety Captains help to prepare for include medical emergencies, natural disasters, weather-resiliency, emergency evacuations, and secure-in-place events.

Duties and Responsibilities

• Directs, advises and appraises the management and performance of the Accounting Department through the department supervisor(s), whose responsibilities cover the following:

• Financial Reporting: General ledger, Federal and State grants reporting, tax reporting, management information

• Accounting Operations: Accounts receivable, accounts payable, purchasing and payroll.

• Reviews and approves all large cash disbursements within determined limits and analyzes cash flow projections and cash needs analysis.

• Oversees month-end and year-end general ledger reconciliations.

• Manages information preparation for the annual audit and has direct oversight responsibility for all critical elements of the audit.

• Prepares and/or coordinates the preparation of all tax returns.

• Develops financial forecasts and budgets, analyzing financial performance against approved budgets.

• Assists with the preparation, reporting, and billing processes for grant-related activities. Collaborates with other program and department managers and senior management to provide financial guidance for decision making.

• Responsible for the functional proficiency of the accounting software. Works with the IT Department to oversee the functional proficiency of all Museum related software.

• Works with others on the periodic preparation of the organization’s Government Grant indirect cost rate calculation and the employee benefits rate.

• Reviews and approves journal entries with department supervisors.

• Supports Financial Planning & Analysis tasks as needed.

• Performs other tasks as requested or assigned by the President and CEO of the Museum.

Additional Responsibility Duties and Responsibilities

• Maintain Medical and Emergency supply kits by checking assigned supply statuses quarterly.

• Inspect evacuation bags and update rosters quarterly.

• Update Emergency policies and procedures in Museum Handbooks within your unit when they change.

• Facilitate accurate hazardous materials documentation practices within your unit.

• Communicate policies and procedures between Safety Committee and colleagues. Represent safety updates or take issues back from department meetings.

• Co-facilitate evacuation drills and tabletop exercises to help prepare unit for multiple emergency scenarios.

• Train and refresh staff in your zone on emergency procedures, evacuation routes, fire extinguisher locations, fire alarm pull handles.

• Designate backups for safety issues in your absence.

• Report unsafe and/or unsecure situations and/or be prepared to address certain situations individually, as appropriate.

• In times of emergency, know your role and serve as a point person for that role.

Qualifications

• 3 – 5 years progressively responsible experience in accounting.

• Strong knowledge of accounting principles, practices, and systems.

• Prefer prior experience working in a non-profit environment with an understanding of Government grant compliance and accounting.

• CPA certificate and Bachelors in Accounting preferred.

• Proven commitment to quality assurance and controls, abiding with all regulations, policies, procedures and instructions.

• Demonstrated leadership and supervisory skills.

Direct Reports

Director of Accounting, Accounting Clerks, Accountants

Working Conditions

Typical office environment. Occasional evening events that occur outdoors.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.