OPS ADMINISTRATIVE ASSISTANT

Requisition No: 843773

Agency: Agriculture and Consumer Services

Working Title: OPS ADMINISTRATIVE ASSISTANT - 42902981 1

Pay Plan: Temp

Position Number: 42902981

Salary: $25.00 Hourly

Posting Closing Date: 01/03/2025

Total Compensation Estimator Tool

OPS ADMINISTRATIVE ASSISTANT

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF AGRICULTURAL WATER POLICY

***OPEN COMPETITIVE OPPORTUNITY -
THIS IS A FULL-TIME OTHER PERSONAL SERVICES (OPS) POSITION***

CONTACT:

Jana Musgrove, 850-617-1700

WHO WE ARE

The Office of Agricultural Water Policy (OAWP) works with agricultural producers, industry groups, the Florida Department of Environmental Protection, the university system, and the Florida water management districts to develop and implement Agricultural Best Management Practices (BMPs) addressing water quality and water conservation. Agricultural BMPs are practical, cost-effective actions that agricultural producers can take to conserve water and reduce the amount of pesticides, fertilizers, animal waste, and other pollutants entering our water resources.

WHAT WE DO

The FDACS Office of Agricultural Water Policy develops and helps implement BMPs; agricultural water quality and water supply policy and planning; administration of cost-share programs for the implementation of BMPs; BMP research and demonstrations; providing mobile irrigation lab services; and providing data and technical assistance to producers, stakeholders, and state agencies.

WHAT YOU WILL DO

As an Administrative Assistant, you will provide administrative and clerical support to the Contract and Grant Unit Supervisor and Team for the Office of Agricultural Water Policy.

As an Administrative Assistant, you will be expected to:

• Communicate with staff to collect necessary documentation and or information related to contractual agreements.
• Coordinating conference calls, and scheduling meetings.
• Data entry.
• Electronic file maintenance.
• Drafting agreements using templates.
• Drafting memorandums and other documents.
• Makes copies of correspondence and other printed material as needed.
• Create folders/notebook documents to organize information.
• Answer incoming phone calls as needed. Provides information to callers or routes calls as appropriate. Ensure positive customer services is provided to all visitors and customers.
• Assist with resolving complaints and questions from stakeholders including written, electronic and telephone communications.
Perform other related duties as requested by the Contract and Grant Unit Supervisor

ADDITIONAL REQUIREMENTS

In carrying out the duties of this position, the incumbent is to be aware of and abide by the department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.

THE DIFFERENCE YOU WILL MAKE

The BMP program benefits agricultural producers because it gives them management strategies, tools, and practices that will improve their water quality, conserve water use, and protect water resources. The program is designed to be technologically and economically feasible for producers, so staff will assist them in obtaining the necessary resources to implement BMPs. You will be a vital component in assisting agricultural producers become more nutrient and water efficient while maintaining or improving productivity levels. You will also indirectly impact the lives of Florida citizens by contributing to environmental stewardship, enhancing water quality, and aiding with water conservation.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of the People First state management system
• Ability to organize data into logical format for presentation in reports, documents and other written materials;
• Skills in conducting fact finding research;
• Ability to utilize problem-solving techniques;
• Ability to work independently;
• Ability to communicate effectively;
• Ability to establish and maintain effective working relationships with others;
• Ability to interpret and, rules, regulations, policies, and procedures;
Skills in MS Excel, MS Word, MS Teams, MS PowerPoint, MS Publisher and Adobe Pro;

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and one (1) year of administrative experience.

A master's degree from an accredited college or university can substitute for the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.

Requires possession of a valid Driver License.

PAY

Hourly pay rate of $25.00 per hour with an expectation of 40 hours a week.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
  

The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck.

• Participation in state group insurance (must meet eligibility requirements*);
• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com;
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit

Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);

• Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com;
Employee Assistance Program (EAP)

• Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at 877-562-7287 or go to:

https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.