Executive Assistant

Who We Are

RallyX is a management company which owns and operates a suite of businesses in diverse sectors including health care, residential construction, commercial construction, and fleet repair services. As a faith-driven company, we strive for excellence in the quality of our work, the character of our team, and our service to the community.

What We’re Searching For

We are looking for an experienced Executive Assistant to provide organizational and administrative support to the CEO as well as provide a hospitable environment for our internal staff as well as guests. The ideal candidate is an excellent multitasker, has a high-level of professionalism, is detail oriented, and possesses superb communication and organization skills. If this sounds like you, continue reading below!

What You’ll Do

• Organizing and scheduling client and internal meetings and events
• Coordinating end-to-end travel needs for the CEO and other employees, including booking all travel, flights and hotels
• Meeting logistics, including coordinating conference rooms, placing lunch orders, technology set up, etc. (may include Corporate Events or other requests)
• Hospitality liaison for the office provides a welcoming environment by ensuring conference rooms are ready for meetings, greeting guests, and proactively anticipating needs of those coming onsite.
• Proactive communication with the CEO, thinking ahead and taking initiative to act before being asked

What You Need

• 3+ years experience as a personal or executive assistant preferred
• College degree preferred but not required
• Excellent written and verbal communication skills are required
• Strong attention to detail and excellent organizational and time management skills
• A love for providing great customer service and ensuring a welcoming environment
• Technically savvy and ability to set up conference rooms for remote attendees
• Highly professional and diplomatic
• Ability to be resourceful and proactive when issues arise

Why RallyX?

RallyX was birthed out of a family business and operates a lot like a family today. We take care of our family.

• Competitive Pay
• Insurance—Health, Dental, Vision for FT employees
• 401k plan with matching investment
• Vacation and Paid Holidays

We value hard work and offer opportunities for you to improve in your area of expertise. We also value candor, creativity, and collaboration, so there is always opportunity for you to stretch your legs and create value for the team and yourself.

RallyX provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.