Secretary

Department: Tribunal

Status: Non Exempt, Full Time

Salary Range: $17.67 - $18.67

The rate of pay offered to the selected candidate is based on internal pay policy and budget. Candidates are paid at the minimum of the salary range or no higher than the first quartile of the salary range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training, and other department needs.

POSITION SUMMARY

To perform a variety of secretarial duties in support of supervisor's functions.

ESSENTIAL FUNCTIONS

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

• Types and prepares correspondence, memos, reports, and other documents using a computer.
• Classified Advertising Intake Procedures.
• Opens, sorts, and distributes mail.
• Checks various forms for completeness and accuracy.
• Sets up files; updates and organizes files; files documents.
• Photocopies correspondence, memos, reports, and other documents.
• Provides clerical support to other employees.
• Maintains and updates various records and files.
• Assists in special projects as necessary.
• Proofreads correspondence, memos, reports, and other documents.
• May perform bilingual secretarial duties.
• Performs related duties as required.

MINIMUM QUALIFICATIONS

Education and Experience

• Active member of a Roman Catholic faith community.
• High School graduation or equivalent.
• One-year secretarial training.
• One-two years of secretarial experience.

Knowledge, Skills, and Abilities

Knowledge of:

• The mission and organizational structure of the Catholic Church.
• Basic computer skills including knowledge of current word processing software.
• English usage, grammar, spelling, and punctuation.
• Simple bookkeeping and record keeping methods and procedures.

Skill in:

• Typing at a minimum of 45 wpm.
• Effective verbal and written communication. For positions requiring bilingual skills, the incumbent must also be reasonably fluent in English and Spanish or other language.
• Report assembling.
• Short-range organizational planning.
• Telephone communications.

Ability to:

• Communicate effectively in written and oral form.
• Maintain confidentiality.
• Operate standard office equipment and computer.

Physical and Environmental Requirements:

• Occasionally lift up to 20 pounds.
• Sit for sustained periods of time on a daily basis.
• Perform tasks requiring intermittent bending, stooping, and walking.
• Sustain frequent movement of the fingers, wrists, hands, and arms.