Administrative Manager

Minimum Qualifications

Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity.
• Master’s degree may substitute for two (2) years of the required supervisory experience.
• Experience may substitute for education up to the maximum of four (4) years.

Licenses or Certifications:

• None.

Preferred Qualifications

• Experience with municipal practices, policy, procedure, statutes, and ordinances
• Experience in records and information management
• Experience working with the Texas Public Information Act
• Experience in critical thinking and managing highly visible, high-risk programs
• Experience supervising and coordinating a wide variety of personnel and subject matter experts

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Manages division activities to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change.
• Develops and implements short and long range plans, programs, and personnel that provide clerical and administrative support.
• Prepares, presents, and monitors the departmental budget, ensures department operates within appropriated budget.
• Monitors contracts and agreements with suppliers, distributors and other organizational entities
• Performs economic or business needs forecasting.
• Evaluates and analyzes programs, recommends improvements and/or policy changes.
• Monitors external regulatory and legal precedents affecting the operation of the division and department.
• Acts as a liaison with other city departments and management personnel.

Responsibilities - Supervision and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal

Knowledge, Skills and Abilities

• Knowledge of applicable processes, techniques, and methods.
• Knowledge of fiscal planning and budget preparation.
• Knowledge of Federal, State, Local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to conduct research, identifying and analyzing trends, including root cause analysis.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain effective communication and working relationships with city employees and the public

Criminal Background Investigation

This position has been approved for a Criminal Background Investigation.

EEO/ADA

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.