Administrative Services Manager

This is responsible, professional, and supervisory work in the Stormwater, Pavement and Traffic Operations Department, coordinating all administrative services, including fiscal, payroll, personnel related functions, procurement, cost accounting, financial reporting, and budget support services. Work involves the direction of professional and clerical employees, including the selection, placement, promotion, training, discipline, safety, and performance-based evaluation of these assigned employees. Work includes preparing and presenting recommendations and reports to resolve operational and administrative challenges; evaluating the department budget and making informed budget recommendations; continuously monitoring and directing the adjustment of department expenditures, including the CIP funding plan, bond financing and drawdowns from multiple funding sources, to maximize resources and minimize borrowing needs; and evaluating related utility management and infrastructure, including evaluating and implementing utility rates. Work also involves developing documents for City Council approval; managing and facilitating large procurements; managing relationships with other City departments, including Finance, Budget and Procurement, Human Resources, Public Works and Legal; and developing and implementing policies, programs, and procedures to provide the most effective and efficient services to internal and external customers. Work requires the exercise of considerable judgment, discretion, and tact to effectively work with outside organizations, contractors, citizens, neighborhood associations, and local businesses, as well as City employees and officials.

Salary: $85,551 - $134,997 DOQ

Close Date: 01-17-2025 (11:59 PM)

To Qualify

Minimum Qualifications. Applicants must:

• Have a valid Bachelor’s degree or a valid high school diploma or GED equivalency combined with significant relative experience.

• Possess and continue to maintain a valid Driver License.

• Have progressive experience preferably in project and fiscal management in a public works environment.

• Have prior administrative experience providing budget, fiscal and/or personnel management services.

• Have supervisory experience.

• Be skilled in the use of computers and business software such as Microsoft Word and Excel.

• Be able to communicate effectively, clearly, and concisely, orally and in writing.

• Acknowledge this position is designated as Emergency Critical (EC) and if hired into the position, an applicant must be immediately available to the department before, during, and after a declared emergency and/or disaster.

Desirable Qualifications. Preferred Applicants:

• Have considerable experience using modern computer budget and financial software applications, such as Oracle eBusiness.

• Have considerable experience providing both fiscal and personnel management services for a large organization, preferably related to public utilities.

• Have knowledge of public utilities infrastructure and operations, preferably related to stormwater, pavement, and traffic operations.

• Have considerable knowledge related to public works project development, implementation, and coordination, including the funding.

• Have experience and knowledge of capital improvement project planning and funding.

Selection Process

IMPORTANT APPLICATION INSTRUCTIONS

For purposes of employment, re-employment, promotion, transfer or demotion, the most qualified applicants will be selected to continue in the hiring process. At this point, any prior criminal records will be verified. A prior criminal record will not necessarily disqualify a selected applicant from employment.

The City of St. Petersburg is committed to a Drug Free Workplace and compliance with the Department of Transportation (DOT) drug testing rules. Applicants may be required to successfully complete pre-employment drug testing and/or medical exams.

How To Apply

Apply online at www.stpete.org/jobs - Select Apply for Jobs/Register/View Job Postings. City employees must use the Current City Employee link or use a City computer to access iRecruitment Employee Candidate. The City of St. Petersburg is committed to affirmative action and equal opportunity employment, and encourages individuals with disabilities and veterans to apply for posted positions. In accordance with Chapter 295 of the Florida Statutes, qualified servicemembers/veterans and the spouses/family members of certain servicemembers/veterans receive preference/priority in employment. Eligible applicants are responsible to apply for Veterans’ Preference at the time of submission of any job application. Reasonable accommodations may be made for qualified individuals with disabilities to apply, to interview for positions and to perform the essential job functions.