Chief Financial Officer

The CFO/Controller is involved in the strategic planning, investments, risk management and insurance issues in the Club, HOA, Realty and Foundation. Is entrusted to receive, safeguard, invest and disburse Club, HOA, Realty and Foundation funds. Is responsible to keep precise records, establish policies and procedures to ensure proper checks and balances pertaining to financial matters, to control and coordinate accounting, auditing, budgets, taxes and related activities and to maintain a high level of integrity in the operation. The CFO hires and trains direct reports and the accounting staff, directs and supervises the financial duties of department heads. Creates and maintains office procedures to insure accurate records of Club, HOA, Realty and Foundation business. The CFO is responsible for coordinating and administering the technological needs of the Club and HOA.

• Entrusted and responsible for all accounting, strategic financial planning, & compliance aspects of the Club, HOA, Realty and Foundation.
• Manages a team of direct (Director of HR/assistant controller, accounts payable and account receivable, other accounting staff) and indirect employees.
• Defines and maintains accounting policies and procedures and audit controls for all operations.
• Manages all federal, state and town compliance, annual general liability and other insurance renewals, licensing, and overall risk management for all companies.
• Maintains accurate records of all Club & HOA equity bond values.
• Ultimate responsibility for all human resource management.
• One stop shop for virtual IT, telecommunications, office equipment, key control, and record retention management. Provide support for all employees of all Lox companies. Coordinates/manages with IT consultant when necessary.

EDUCATION AND EXPERIENCE:

A bachelor’s degree and ten (10) years of accounting experience, OR

A master’ degree in Accounting and Finance and five (5) years of experience in the accounting field.

Microsoft Word, Excel, Outlook and Access experience preferred, network and network integration experience, and complete accounting software package knowledge (preferably JONAS accounting package) is necessary.

PRIMARY DUTIES: ACCOUNTING

1. Maintain accuracy of all books and records relating to the general and overall nature of the Club, HOA, Realty and Foundation to include member and financial books and records. Manages and oversees the staff that directly implement:

Inventory accuracy, audits, booking and reconciliation.

The process and preparation of member statements.

The process and payment of invoices.

The process for payroll preparation, distribution, and approval.

The journal entry process (to prepare and post recurring and manual entries) ensuring accuracy in the monthly financials.

The process for monthly accounts reconciliations and maintenance of accurate supporting schedules (deferred revenue, etc.).

The process and preparation of monthly bank reconciliations for all entities bank accounts.

The process for monthly reconciliation of the company credit card

The process for Intercompany invoices of shared expenses

The process, reports and reconciliation to prepare the monthly sales tax reporting.

2. Manages all aspects of internal and external audits, create, and maintain accounting policies and procedures, and maintain accounting and audit controls for all entities.

3. Preparation of required government reports, returns, and taxes.

4. Preparation and distribution of timely financial statements and analysis, and presentation to and review with the Treasurer and/or Finance Committee. Work with the Treasurer and/or Finance Committee to develop financial goals and plans. Includes the preparation of various reports and analyses for management review.

5. Work with General Manager and department heads in budget preparation and budget monitoring. Prepares all budget templates, roll ups, data entry, budget reporting, presentations, and final budgets.

6. Directs and maintains the processes and procedures for Club, HOA, Realty and Foundation cash management, cash accounts, investments, transfers of funds, and overall general maintenance of the Club, HOA, Realty, and Foundation. Ensures the staff performing the tasks follow procedures.

7. Primary relationship manager for all banking needs including borrowing, debt service calculations, annual line of credit renewals and any needs the Club, HOA, Realty and Foundation require.

8. Prepare all Cash projections (Long Range Financial Planning) and investment recommendations for all entities Club, HOA, Realty and Foundation.

9. Manages and oversees the procedures being followed for credit card processing and management.

10. Responsible for the security and protection of all Club, HOA, Realty and Foundation assets.

11. Manages relationships with all Board and Committee Members including onboarding, training, and treasurer transitions.

12. Supports the Boards and committees for all member meetings included but not limited to presentations for Annual Meetings, Town Hall Meetings, and Capital Planning.

13. Attends all Board and committee meetings, Task Force as well as all supporting meetings for Club, HOA, Realty and Foundation.

PRIMARY DUTIES: BUSINESS OPERATIONS

1. Hire, train, supervise and evaluate accounting staff.

2. Create and direct staff in proper office procedures.

3. Maintain filing system of records and data.

4. Insure accurate membership and business data and dissemination of that information.

5. Manage and oversee the process for maintaining personnel and payroll records.

6. Manages the annual renewal employee benefits process with Director of HR. Manges and oversees policies are in place to administer and coordinate employee benefit programs.

7. Responds to work related employee problems, handles when possible and refers when necessary.

8. Networks and coordinates information with all departments to best ensure a smooth operation while attaining common goals.

9. Responsible for computerization, telecom and key control systems of the Club, HOA, Realty and Foundation.

10. Assists the General Manager with Club and HOA policies and operation procedures.

Assists the General Manager with personnel policies and procedures and in establishment of employee manual.

Manages the annual General Liability Insurance renewal packages of the Club, HOA, Realty and Foundation. Presents and reviews with GM/COO, Finance Committee, Member Liaison and for final approval with the Board.

Responsible for other misc. Club, HOA, Realty and Foundation management responsibilities.